Management Assistant

Eubelius; Brussel Hoofdstad; Sur place; EUR 27 000 - 38 000; Plein temps

Résumé du poste

Eubelius is Belgium's leading independent law firm, seeking a Management Assistant in Brussels to support lawyers with daily administrative tasks and client/matter data management. Your role includes calendar coordination, document preparation, invoicing support, and archiving across electronic and paper systems.

You will join a warm and stimulating secretary team, with a permanent contract and a competitive salary package, including extra-legal benefits.

Qualifications

• Fluent in Dutch, French and English.
• Excellent MS Office skills (Word, Outlook, PowerPoint, Excel).
• Discreet, highly organized and able to prioritise.
• Able to use AI tools in daily work safely and effectively.
• Customer-oriented with strong communication and timeliness.
• Meticulous with deadlines and accurate results.
• Team player who can also work independently and take initiative.

Responsabilités

• Provide daily administrative support to lawyers, including calendar management and meeting coordination.
• Prepare and finalise documents, create PowerPoint presentations, manage archives.
• Handle client/matter data, perform conflict checks, and support KYC/AML compliance tasks.
• Provide general administrative support: copying, scanning, archiving, meeting room reservations, basic reporting.

Connaissances

Dutch language

French language

English language

Organizational skills

AI tool usage

Customer-oriented

Attention to detail

Team player

Strong communication

Outils

MS Office

Description du poste

Are you eager to take on an exciting administrative role in a warm and challenging work environment? Then you might be the new colleague we are looking for!

Our lawyers can count every day on the professional support of around 50 staff members from our support services, who contribute to the success of the firm.

To strengthen our team in Brussels, we are currently looking for a Management Assistant.

Are you motivated by the idea of working for one of Belgium’s most renowned law firms? Would you like to develop yourself in a stimulating environment with a unique atmosphere? Then you may well be the right person to join our secretary team.

What will your responsibilities be?

As a Management Assistant, you will provide daily administrative support to our lawyers. Your tasks will include:

• Agenda and meeting management: Managing lawyers’ schedules, handling phone calls, organizing internal and external meetings, and ensuring all arrangements are in place.
• Document preparation: Preparing and finalizing various documents, creating PowerPoint presentations, compiling court bundles, and managing archives (both electronic and paper).
• File management from A to Z: Creating and maintaining client and matter data in our systems, initiating and supporting KYC/AML requirements, performing conflict checks and assisting with compliance-related tasks.
• Administrative support: Performing copying, scanning and archiving tasks (both electronic and paper), reserving meeting rooms, assisting with basic reporting and providing additional support where needed.
• Invoicing support: Preparing and processing invoices (including following up and checking time sheets and expenses), drawing up invoice overviews for lawyers, performing first checks and collaborating with the Accounting team for timely sending and any corrections.

What qualities are we looking for?

We are seeking an enthusiastic and organized individual who meets the following criteria:

• You have excellent language skills in Dutch, French, and English.
• You are proficient in MS Office (Word, Outlook, PowerPoint, and Excel).
• You are discreet, highly organized, and able to set priorities effectively.
• You are able to understand, apply and use AI tools in a critical and safe way in your daily work.
• You are customer-oriented, both internally and externally: you anticipate needs, communicate clearly and safeguard quality and timing.
• Deadlines don’t intimidate you, and you work with accuracy and attention to detail.
• You are a team player who can also work independently and take initiative with a positive attitude.
• You have strong communication skills and enjoy interacting with others.
• Experience in an administrative, reception, or office management role is an asset.

What’s in it for you?

You will join a warm, stimulating work environment with various training opportunities. In addition to a permanent contract, Eubelius offers a competitive salary package (including extra-legal benefits). We strongly encourage proactive work and personal growth.

About us

Eubelius is the largest independent law firm in Belgium. Our firm has 3 offices: in Brussels, Kortrijk, and Antwerp. Our client base is highly diverse, ranging from local entrepreneurs and SMEs to companies that are part of an international group and multinationals. A significant part of our work is also cross-border, for which we rely on privileged relationships with other independent law firms in various foreign jurisdictions.