PMO Coordinator

PANTERA; Mol; Sur place; EUR 60 000 - 90 000; Temps partiel

Résumé du poste

PanTera seeks a PMO Coordinator (consultancy/freelance) to bring structure to engineering documentation and processes across multiple workstreams. You will define naming conventions, establish review workflows, and maintain a centralized documentation repository with version control.

Fluency in English is required; French and/or Dutch are a plus. The role collaborates with PMs, HSE, and technical stakeholders to ensure standardized practices across projects and scale-up activities.

Qualifications

• Bachelor's or master's degree in engineering or equivalent.
• Min 5 years of PMO, document control or configuration management experience.

Responsabilités

• Take ownership and rollout a consistent naming convention for equipment, documents, and systems.
• Design and implement a standardized design review and approval workflow.
• Structure and maintain a centralized technical documentation repository with version control.
• Coordinate with PMs, HSE and stakeholders to ensure standard adoption.
• Align engineering/commissioning/HSE documentation practices with broader documentation standards.
• Support standardization of PM processes (RFQ, KPIs consolidation).

Connaissances

Organizational skills

English fluency

French or Dutch advantageous

PMO / Documentation management

Formation

Engineering degree (bachelor's or master's)

Outils

Document management systems

Version control

Release management

Description du poste

PanTera relies on specialized external partners for the design, engineering, and construction of our process and building systems. As our project scales across multiple parallel workstreams, we are looking for a PMO Coordinator (on a consultancy/freelance basis) to bring structure, consistency, and traceability to how engineering documentation and processes are managed across the organization. You will ensure that the documentation, naming, and approval processes used across our various technical workstreams are consistent, well-structured, and easy to manage at a company level.

Key responsibilities

• Take ownership and roll out a consistent naming convention for equipment, documents, and systems across the site
• Design and implement a standardized design review and approval workflow, aligned with existing project milestones and gates
• Structure and maintain a centralized technical documentation repository, including version control and release management practices
• Coordinate with project managers, HSE and technical stakeholders across different workstreams to ensure consistent adoption of these standards
• Support alignment between engineering / commissioning / HSE documentation practices and broader documentation practices
• Support standardization of processes across project management (request for quotation, consolidation of KPIs, etc.)

Profile

• Technical bachelor's or master's degree in engineering (industrial, electromechanical, electrical, mechanical, civil engineering or equivalent) or equivalent through experience.
• Min 5 years experience in a PMO, document control, or configuration management role, ideally within an industrial, engineering, or regulated environment
• Strong organizational skills and comfort defining and implementing structured processes across multiple stakeholders
• Familiarity with document management systems, version control, and release management practices
• Fluency in English required; French and/or Dutch a plus

You are also

• Rigorous and structured, but pragmatic enough to keep things moving in a dynamic project environment
• Excellent communication skills and the ability to work cross-functionally with technical and operational teams
• Comfortable with ambiguity during a scale-up phase where not everything is defined in advance
• Genuinely motivated by the mission: enabling the supply of life-saving radiopharmaceuticals at scale