Administrative (PMO) Support

Nexeo; Brussel Hoofdstad; Sur place; EUR 42 000 - 50 000; Plein temps

Résumé du poste

Nexeo is seeking a PMO Support to join the IT/PMO team in Brussels. You will work in a dynamic digital transformation environment, supporting project administration, resource management, financial follow-up, reporting and governance.

This role is ideal for a junior PMO professional eager to develop expertise and collaborate with Project Managers, PMO teams, Finance, and stakeholders. You will gain exposure to Planview, project governance and cross-functional coordination across internal and

Qualifications

• MS Excel, MS Word, MS PowerPoint and MS Outlook are required.
• Basic knowledge of Power BI is desirable.
• Experience with project reporting and documentation is required.
• Familiarity with PMO tools and governance processes is a plus.
• Strong organisational and communication skills are essential.

Responsabilités

• Support Project Managers with day-to-day administrative management of their projects (Planview).
• Assist with project start-up, maintenance and follow-up.
• Coordinate project meetings, minutes, action tracking and follow-up.
• Handle time registration, monthly reporting and invoicing.
• Provide general administrative support to project teams.
• Support audits by organizing required documentation.
• Be a go-to person for Project Managers.

Connaissances

Organizational skills

Attention to detail

Multitasking

Team-oriented

Problem-solving

Communication skills

Outils

MS Excel

MS Word

MS PowerPoint

MS Outlook

Power BI

Project planning tools

Project reporting

Alfresco

PMO tools

Purchase Orders

Description du poste

Nexeo is currently looking for a PMO Support to join the IT/PMO team of one of our leading clients in Brussels.

You will join a dynamic digital transformation environment, supporting multiple projects across project administration, resource management, financial follow-up, reporting and governance.

This is an excellent opportunity for a junior PMO professional who wants to develop strong expertise in project management and work closely with Project Managers, PMO teams, Finance and internal and external stakeholders.

Project & Administrative Support

• Support Project Managers with the day-to-day administrative management of their projects.
• Manage and maintain project information and activities within Planview.
• Assist Project Managers with project start-up, maintenance and ongoing follow-up.
• Coordinate project meetings, including scheduling, meeting minutes, action tracking and follow-up.
• Coordinate time registration, monthly reporting and invoicing activities.
• Provide general administrative and operational support to project teams.
• Support internal and external audits by preparing and organizing the required documentation.
• Act as a go-to person for Project Managers, providing support, information and follow-up whenever required.

Resource Management

• Support the onboarding of internal and external project resources.
• Ensure that new joiners receive the necessary project and system access.
• Monitor resource capacity across current and upcoming projects.
• Follow up on resource demand and availability.
• Support Project Managers in identifying and addressing potential resource gaps or capacity issues.
• Monitor and track project-level financial information.
• Prepare regular financial reports and provide relevant information to the Finance department.
• Follow up on Purchase Orders, invoices and project costs.
• Review and maintain accurate financial information within project management tools.
• Support Project Managers with financial administration and monthly financial follow-up.

Communication, Reporting & Governance

• Prepare and coordinate project and portfolio-level communications and reporting.
• Liaise with Project Managers, PMO teams, Finance, internal stakeholders and key client contacts.
• Support the PMO Manager in defining, implementing and communicating project management processes, standards and governance.
• Monitor adherence to portfolio-level governance processes and reviews.
• Collaborate with project team leads to identify and implement best practices and standardized project processes.
• Contribute to the continuous improvement of PMO processes, tools and ways of working.
• Provide input on potential PMO improvements based on business strategy and project needs.
• 0–2 years of relevant experience in PMO, project administration, project coordination or a similar role.
• First experience in a project environment is a strong advantage.
• Excellent organizational and administrative skills, with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills and the ability to interact confidently with internal and external stakeholders.
• Good ability to work with numbers, project data and financial information.
• Basic understanding of project planning and project management processes.
• Strong attention to detail and a structured approach to administrative and reporting activities.
• Proactive, self-motivated and eager to learn, with a positive and professional attitude.
• Able to work independently with limited supervision while also being a strong team player.
• Flexible and comfortable adapting to changing priorities and supporting different PMO activities when workload increases.
• Strong problem-solving and multitasking skills.
• Comfortable working in a fast-paced, professional client environment.

Mandatory

• MS Excel
• MS Word
• MS PowerPoint
• MS Outlook
• Basic knowledge of Power BI
• Basic knowledge of project planning and project management tools
• Experience with project reporting and documentation

Nice to have

• Alfresco
• Experience with PMO tools
• Experience with financial tracking / invoicing
• Experience with Purchase Orders
• Knowledge of project governance and reporting processes
• Project Administration
• Resource Management
• Cost Management
• Project Reporting
• Governance & Compliance
• Meeting Coordination
• Action Tracking
• Time Registration
• Audit Support
• Stakeholder Management
• English: Strong professional communication skills.
• French and/or Dutch: Strong communication skills are an advantage.
• Excellent written and verbal communication skills.
• Highly organized and detail-oriented
• Proactive and solution-oriented
• Strong sense of ownership and responsibility
• Excellent communication and interpersonal skills
• Able to multitask and prioritize effectively
• Autonomous and reliable
• Flexible and adaptable
• Positive and team-oriented mindset
• Comfortable working with different stakeholders
• Eager to learn and develop within a PMO environment