Administrative (PMO) Support

Nexeo; Belgique; Sur place; EUR 32 000 - 42 000; Plein temps

Résumé du poste

Nexeo is seeking a junior PMO professional to join the IT/PMO team in Brussels. You will support project administration, resource management, financial follow-up, reporting and governance in a dynamic digital transformation environment.

Working closely with Project Managers, PMO teams, Finance and stakeholders, you will develop strong PMO expertise through hands-on involvement in project governance, cross-functional processes and continuous improvement initiatives.

Qualifications

• 0–2 years of experience in PMO, project administration or coordination.
• Strong organizational and administrative skills with ability to manage multiple priorities.
• Excellent written and verbal communication, ability to interact with stakeholders.
• Good numeric sense and comfort with project data and financial information.
• Basic understanding of project planning and governance processes.
• Fluency in English; French and/or Dutch is a plus.

Responsabilités

• Support Project Managers with day-to-day administrative management of projects.
• Manage and maintain project information within Planview.
• Assist project start-up, maintenance and ongoing follow-up.
• Coordinate meetings, scheduling, minutes, actions and follow-up.
• Coordinate time registration, monthly reporting and invoicing.
• Provide general admin and operational support to project teams.
• Support audits by preparing required documentation.
• Act as a go-to person for Project Managers.

Connaissances

MS Excel

MS Word

MS PowerPoint

MS Outlook

Power BI

Project planning

Project reporting

Documentation

Outils

Planview

Alfresco

PMO tools

Purchase Orders

Description du poste

Nexeo is currently looking for a PMO Support to join the IT/PMO team of one of our leading clients in Brussels.

You will join a dynamic digital transformation environment, supporting multiple projects across project administration, resource management, financial follow-up, reporting and governance.

This is an excellent opportunity for a junior PMO professional who wants to develop strong expertise in project management and work closely with Project Managers, PMO teams, Finance and internal and external stakeholders.

Your Responsibilities

Project & Administrative Support

• Support Project Managers with the day-to-day administrative management of their projects.
• Manage and maintain project information and activities within Planview.
• Assist Project Managers with project start-up, maintenance and ongoing follow-up.
• Coordinate project meetings, including scheduling, meeting minutes, action tracking and follow-up.
• Coordinate time registration, monthly reporting and invoicing activities.
• Provide general administrative and operational support to project teams.
• Support internal and external audits by preparing and organizing the required documentation.
• Act as a go-to person for Project Managers, providing support, information and follow-up whenever required.

Resource Management

• Support the onboarding of internal and external project resources.
• Ensure that new joiners receive the necessary project and system access.
• Monitor resource capacity across current and upcoming projects.
• Follow up on resource demand and availability.
• Support Project Managers in identifying and addressing potential resource gaps or capacity issues.

Cost & Financial Management

• Monitor and track project-level financial information.
• Prepare regular financial reports and provide relevant information to the Finance department.
• Follow up on Purchase Orders, invoices and project costs.
• Review and maintain accurate financial information within project management tools.
• Support Project Managers with financial administration and monthly financial follow-up.

Communication, Reporting & Governance

• Prepare and coordinate project and portfolio-level communications and reporting.
• Liaise with Project Managers, PMO teams, Finance, internal stakeholders and key client contacts.
• Support the PMO Manager in defining, implementing and communicating project management processes, standards and governance.
• Monitor adherence to portfolio-level governance processes and reviews.
• Collaborate with project team leads to identify and implement best practices and standardized project processes.
• Contribute to the continuous improvement of PMO processes, tools and ways of working.
• Provide input on potential PMO improvements based on business strategy and project needs.

Your Profile

• 0–2 years of relevant experience in PMO, project administration, project coordination or a similar role.
• First experience in a project environment is a strong advantage.
• Excellent organizational and administrative skills, with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills and the ability to interact confidently with internal and external stakeholders.
• Good ability to work with numbers, project data and financial information.
• Basic understanding of project planning and project management processes.
• Strong attention to detail and a structured approach to administrative and reporting activities.
• Proactive, self-motivated and eager to learn, with a positive and professional attitude.
• Able to work independently with limited supervision while also being a strong team player.
• Flexible and comfortable adapting to changing priorities and supporting different PMO activities when workload increases.
• Strong problem-solving and multitasking skills.
• Comfortable working in a fast-paced, professional client environment.

Technical Skills

Mandatory:

• MS Excel
• MS Word
• MS PowerPoint
• MS Outlook
• Basic knowledge of Power BI
• Basic knowledge of project planning and project management tools
• Experience with project reporting and documentation

Nice to have:

• Planview
• Alfresco
• Experience with PMO tools
• Experience with financial tracking / invoicing
• Experience with Purchase Orders
• Knowledge of project governance and reporting processes

PMO Skills

• Project Administration
• Resource Management
• Cost Management
• Financial Follow-up
• Project Reporting
• Portfolio Reporting
• Governance & Compliance
• Meeting Coordination
• Action Tracking
• Time Registration
• Invoice & Purchase Order Follow-up
• Audit Support
• Stakeholder Management

Languages

• English: Strong professional communication skills.
• French and/or Dutch: Strong communication skills are an advantage.
• Excellent written and verbal communication skills.

Soft Skills

• Highly organized and detail-oriented
• Proactive and solution-oriented
• Strong sense of ownership and responsibility
• Excellent communication and interpersonal skills
• Able to multitask and prioritize effectively
• Autonomous and reliable
• Flexible and adaptable
• Positive and team-oriented mindset
• Comfortable working with different stakeholders
• Eager to learn and develop within a PMO environment