PMO Coordinator: Documentation & Governance

Vulcain Engineering Group | Belgium; Mol; Sur place; EUR 51 000 - 57 000; Plein temps

Avantages offerts par ce poste

Company car

Fuel card

Meal vouchers

Insurance

Résumé du poste

Vulcain Engineering Group | Belgium is seeking a PMO Coordinator to structure and standardise project management processes within a major industrial scale-up program. You will lead governance across multiple workstreams and support deployment of PMO practices throughout the organisation.

Collaborating with project managers, engineering, construction, commissioning and HSE teams, you will ensure traceable documentation, robust controls and aligned workflows through the project lifecycle.

Qualifications

• Bachelor's or Master's degree in Engineering or equivalent.
• Minimum 5 years of experience in a PMO, Project Controls, Document Control or Configuration Management role.
• Experience defining and implementing structured PMO processes across multiple stakeholders.
• Strong knowledge of document management systems, version control methodologies and release management.
• Experience with complex engineering, construction and commissioning projects.
• Fluency in English is mandatory; French/Dutch are assets.

Responsabilités

• Maintain and develop the project's naming convention for equipment, systems, documents and WBS.
• Define, implement and improve standardized PMO processes and governance practices.
• Design and maintain document control workflows aligned with milestones and gates.
• Manage centralized PMO documentation, registers, version control and reporting standards.
• Support documentation practices across engineering, construction, commissioning, HSE and other workstreams.
• Coordinate with project managers and stakeholders to ensure adoption of PMO standards.
• Contribute to RFQ, KPI reporting, dashboards and performance tracking.
• Support vendor administration activities within the ERP environment.
• Ensure project information remains accurate, traceable, and accessible.

Connaissances

PMO experience

Project governance

Document management

Release management

English fluency

Formation

Engineering degree

Outils

ERP

Description du poste

As part of our activities in the Life Sciences sector, we are looking for a PMO Coordinator to support the structuring and standardization of project management processes within a major industrial scale-up program. You will play a key role in ensuring consistency, traceability and governance across multiple project workstreams by establishing robust PMO practices and supporting their deployment throughout the organization. You will collaborate closely with project managers, engineering, construction, commissioning and HSE teams to ensure that documentation processes, project controls and administrative workflows remain aligned throughout the project lifecycle.

ABOUT THE POSITION:

• Maintain and further develop the project's naming convention philosophy for equipment, systems, documents and work breakdown structures (WBS), ensuring consistency across all project activities.
• Define, implement and continuously improve standardized PMO processes, procedures and governance practices.
• Design and maintain structured design review, approval and document control workflows aligned with project milestones and decision gates.
• Manage and maintain centralized PMO documentation, including document registers, version control, release management and project reporting standards.
• Support the implementation and alignment of documentation practices across engineering, construction, commissioning, HSE and other project workstreams.
• Coordinate with project managers and key stakeholders to ensure consistent adoption of project governance standards and PMO procedures.
• Contribute to the standardization of project management activities, including requests for quotation (RFQ), KPI reporting, project dashboards and performance tracking.
• Support vendor administration activities, including purchase order follow-up and tracking within the ERP environment.
• Ensure that project information remains accurate, traceable and accessible throughout the project lifecycle.

ABOUT YOU:

• Bachelor's or Master's degree in Engineering (Industrial, Civil, Mechanical, Electrical, Electromechanical or equivalent) or equivalent through experience.
• Minimum 5 years of experience in a PMO, Project Controls, Document Control or Configuration Management position within an industrial, engineering or highly regulated environment.
• Experience defining and implementing structured project management processes across multiple stakeholders.
• Strong knowledge of document management systems, version control methodologies and release management practices.
• Experience supporting complex multidisciplinary projects involving engineering, construction and commissioning activities.
• Good understanding of project governance, reporting structures and project lifecycle management.
• Fluency in English is mandatory. Knowledge of French and/or Dutch is considered a strong asset.

ABOUT VULCAIN:

Vulcain Engineering is a group specialized in the energy sector that supports companies active in Renewable & Nuclear Energy, Gas & Infrastructure through our Study Offices and Consultancy services. Vulcain Engineering Group is positioned as a transformation partner thanks to its ultra-specialization in strategic sectors which positively impact the transformation of our society and supports its clients in their transformation towards more sustainable and responsible models. Vulcain supports its clients throughout the entire life cycle of their projects, from design to commissioning, by integrating constructability and safety requirements right from the design phase.

In Belgium, our activities focus on consultancy services, delivering expertise in three main areas:

• Energy/Infrastructure
• Gas, Renewables & Processes
• Life Sciences

With headquarters based in Brussels, and clients spread all over the country, we address key projects in the Belgian industry, offering our consultants the opportunity to work on challenging topics and discover different areas during their time at Vulcain.

Why would you apply?

• An annual gross salary ranging from 51 000€ to 57 000€ paid over 13,92 months and advantages such as a company car (and fuel card), representation fees, insurances, meal vouchers, eco cheques, a sectorial bonus (the annual salary may vary according to your exact level of experience)
• A tailored career path within the company : opportunities to discover different business units, training, follow-up from your business manager, and a development evaluation every year
• A human-based company with slightly more than 120 consultants and synergies between the different business units