Plannings- en traffic-coördinator voor Brand Management & Creatieve Studio - Fluvius

Adjugo; Vogelhoek; Hybrid; EUR 42,000 - 65,000; Full time

Job summary

Fluvius is seeking a temporary coordinator for its Brand Management & Creative Studio in Melle, Belgium. The role focuses on analyzing planning and traffic activities, creating a sustainable processes structure, and serving as the main operational contact for management and creatives during a 7 December 2026 to 20 May 2027 assignment.

Telework is possible by agreement with the Fluvius team lead, with travel to other sites and on-site attendance as needed.

Qualifications

• Operational meeting facilitation.
• Cost and workload management.
• Degree or equivalent experience.
• Clear empathetic communication skills.
• Dutch proficiency at CEFR C2.

Responsibilities

• Follow a targeted action plan with the studio head.
• Analyze and map current studio traffic and planning activities, including collaboration with internal customers.
• Develop a sustainable structure of processes, tools and roles to optimize studio planning and traffic cost‑efficiently.
• Introduce, test and adjust the structure while serving as the first contact and operational link for management, internal customers, creatives and external parties.
• Prepare, monitor and optimize project planning for all ongoing studio assignments.
• Translate briefs into concrete timelines, deliverables and capacity estimates.
• Set priorities during peak workload and make decisions when necessary.
• Map and allocate creative staff capacity.

Skills

Operational meeting facilitation

Cost and workload management

Dutch CEFR C2 proficiency

Clear empathetic communication skills

Leadership experience

Education

Higher education degree (Master or Bachelor)

Tools

Planning tools

Job description

Dates: 2026-12-07 — 2027-05-20

Arrangements: Full-time, 100%. Telework is possible by agreement with the Fluvius team lead; it is not an enforceable entitlement and no frequency is guaranteed. Flexibility is required for occasional travel to other Fluvius sites and temporarily increased on-site presence.

Brand Management & Creative Studio is Fluvius’s internal advertising agency within the Communications department. Around ten employees develop creative concepts and assets with internal Corporate Communications and Marketing customers and external partners. Their work covers copywriting, graphic design, photography, video, newsletters and social media, online and offline. The team is launching a planning and traffic pilot to improve its operating model.

The temporary coordinator analyzes current planning and traffic activities and interactions with internal customers. Working with the studio head, the coordinator designs a sustainable structure covering processes, tools and roles. The coordinator introduces, tests and refines this structure while serving as the main operational contact. The aim is to deliver projects on brief, on time and on budget while enabling creative staff to focus on creation.

The assignment runs from 7 December 2026 to 20 May 2027 in Melle on a full-time basis. The request indicates 110 days per person and a potential six-month extension. Telework may be agreed with the team lead, with flexibility for other sites and additional on-site attendance. The pilot will help establish a definitive approach and organization in 2027; formal line management and creative management or execution are excluded.

Responsibilities

• Follow a targeted action plan with the studio head.
• Analyze and map current studio traffic and planning activities, including collaboration and interactions with internal customers.
• Develop a sustainable structure of processes, tools and roles to optimize studio planning and traffic cost-efficiently.
• Introduce, test and adjust the structure while serving as the first contact and operational link for management, internal customers, creatives and external parties.
• Prepare, monitor and optimize project planning for all ongoing studio assignments.
• Translate briefs into concrete timelines, deliverables and capacity estimates.
• Set priorities during peak workload and make decisions when necessary.
• Map and allocate creative staff capacity.

Must Have

• Operational meeting facilitation
• Cost and workload management
• Degree or equivalent experience
• Clear empathetic communication skills
• Dutch CEFR C2 proficiency

Nice to Have

• Previous leadership role experience
• Various planning tools experience
• Process analysis and optimization

Additional Responsibilities

• Arrange additional internal or external support when internal capacity is insufficient.
• Align planning with creative teams, management and internal customers.
• Facilitate stand‑ups, weekly planning and status updates.
• Clarify responsibilities, deadlines and delivery conditions.
• Manage supporting tools.
• Connect planning and traffic management with budget management and cost follow-up.
• Take on additional tasks or establish structures that improve the studio’s operational planning and traffic flow; proactively suggest improvements based on expertise and analysis.
• Potentially facilitate the transition from the pilot setup to the definitive structure.
• At least four years of demonstrable experience in a creative agency, studio or production environment; senior level.
• Demonstrable experience facilitating stand‑ups, weekly planning, status meetings and other operational meetings.
• Higher education degree (Master or Bachelor), or equivalent experience.
• Demonstrate strong communication skills during an interview: clear, empathetic and to the point.
• Attach a document with an example of a previously developed process flow, planning methodology or structure.
• Dutch proficiency at European CEFR level C2. The source repeats this requirement three times.
• Demonstrable experience in a creative role, such as content creator, copywriter or graphic designer.
• Demonstrable experience in a leadership position.

Technical skills

• Demonstrable experience with cost calculation, timing and workload management.
• Demonstrable experience in process analysis and process optimization.

Tools

• At least four years of demonstrable experience with various planning tools; senior level.
• The listed requirement for five years of experience with the technology concerned or similar technology is explicitly declared not applicable in the Context section.