Part-Time Executive Assistant to Senior Director — Brussels

Arcadius; Brussel; Sur place; EUR 23 000 - 30 000; Temps partiel

Résumé du poste

Arcadius in Brussels is seeking an experienced Executive Assistant for a part-time role (3 days/week) supporting a senior Director in an international environment. The position is open to both employees and freelancers, offering a mix of executive support and office management in a small team.

You will manage the Director’s diary and travel, organize meetings and correspondence, handle budgets and documents, and coordinate with the Paris HQ, ensuring discretion, diplomacy and reliability.

Qualifications

• Experience as Executive Assistant or in a senior management support role.
• Excellent command of French and English, with good Dutch understanding.
• Strong written communication and spelling.
• Knowledge of MS Office, especially Excel and Word.
• Organisational and planning skills.
• Diplomatic and professional communication style.
• Strong interpersonal skills and ability to build trust-based relationships.
• Autonomy, reliability and a strong sense of responsibility.
• Hands-on attitude and practical mindset.
• Patience, resourcefulness and a positive approach.

Responsabilités

• Managing and monitoring the Director’s diary, appointments and meetings.
• Proactively reminding the Director of meetings and monitoring agenda.
• Receiving, forwarding and drafting correspondence.
• Organising internal and external meetings.
• Making restaurant and hotel reservations.
• Arranging travel.
• Preparing and following up on files and administrative matters.
• Filing, archiving and managing documents.
• Handling expense notes and following internal procedures with HQ.
• Monitoring simple budget-related matters and invoices.
• Supporting events and international meetings.
• Managing external relations in the Director’s absence.
• Handling reception and limited telephone duties.
• Office management tasks: supplies, equipment and supplier contacts.
• Building relationships with Paris HQ.

Connaissances

Executive Assistant experience

French language

English language

Dutch understanding

Organisational skills

Discretion

Outils

MS Office

Description du poste

Arcadius in Brussels is seeking an experienced Executive Assistant for a part-time role (3 days/week) supporting a senior Director in an international environment. The position is open to both employees and freelancers, offering a mix of executive support and office management in a small team.

You will manage the Director’s diary and travel, organize meetings and correspondence, handle budgets and documents, and coordinate with the Paris HQ, ensuring discretion, diplomacy and reliability.