Offshore Crew Logistics Coordinator

Allseas; Essen; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

Allseas in Essen seeks a Crew Operations Coordinator to manage mobilization and demobilization of offshore personnel. You will oversee travel, documentation and logistics, ensuring clear and timely information for crew.

You will collaborate with vessel teams, port agents and internal departments, taking ownership of planning during busy periods. The role suits junior to medior talent with strong organization, resilience under pressure and good English.

Qualifications

• Bachelor’s or MBO degree, or equivalent experience.
• Relevant experience in crew logistics, travel coordination, workforce/resource planning or similar.
• Ability to stay calm under pressure and meet strict deadlines.
• Confident communicator: assertive when necessary and diplomatic at all times.
• Excellent organisational and planning skills and able to set priorities
• Good command of English (spoken and written).

Responsabilités

• Coordinate all crew changes (onshore and occasionally offshore).
• Participate in project handover meetings and readiness reviews; translate outcomes into clear logistics and planning actions.
• Prepare and distribute joining instructions for crew.
• Organise travel, visas, medicals and logistics together with internal departments and external agents.
• Verify crew documentation (passports, visas, certificates) before each crew change.
• Handle day-to-day crew queries and change requests.
• Coordinate with service providers (e.g., helicopter operators, crew boats) and create accurate logistics requests.
• Prepare and share helicopter planning sheets and manage heli-suit requirements.
• Upload and maintain accurate planning sheets in our systems.
• Conduct daily update calls with vessel Catering Managers.
• Check and validate invoices from agents and logistics partners.
• Attend After-Action Review meetings and provide meaningful input for improvements.

Connaissances

Communication

Stress resistance

Organizational skills

Planning

English proficiency

Formation

Bachelor’s degree

MBO degree

Description du poste

Allseas in Essen seeks a Crew Operations Coordinator to manage mobilization and demobilization of offshore personnel. You will oversee travel, documentation and logistics, ensuring clear and timely information for crew.

You will collaborate with vessel teams, port agents and internal departments, taking ownership of planning during busy periods. The role suits junior to medior talent with strong organization, resilience under pressure and good English.