Office Operations Coordinator

Axis Group; Antwerpen; On-site; EUR 36,000 - 47,000; Full time

Benefits offered by this job

Temporary assignment

Competitive salary

Flexible work

Digital skills development

Banking industry experience

Job summary

Axis Group is seeking an Office Operations Coordinator in Antwerp to support our offices with HR administration, training coordination, and event logistics. This temporary role aims to keep the office network running smoothly while delivering customer-focused service.

You will register and update data, verify credentials, manage training programs, and handle venue bookings and catering. The role offers flexible, collaborative work within a banking environment and chances to expand your

Qualifications

• Experience in HR administration and credential verification.
• Strong data collection and reporting skills.
• Ability to coordinate training and events.
• Digital aptitude and quick learning of new systems.

Responsibilities

• Primary point of contact for branch offices and support requests.
• Register, train, and certify branch managers and employees.
• Manage personnel administration in systems (add/update/delete).
• Verify credentials and record changes in systems.
• Process powers of attorney and office hours changes in management system.
• Formalize and verify professional side activities of office managers.
• Coordinate logistics for training sessions, including venues and catering.
• Manage training programs and certification tracks across systems.
• Organize accounts and registrations on knowledge platforms.
• Provide logistical support to the office network to reduce admin burden.
• Handle orders for mobile team and liaise with suppliers.
• Support offices with events, reports, and projects.
• Collect, analyze, and present data to support decision-making.
• Prepare reports on training policy and monitor mandatory training compliance.

Job description

Are you an organizational whiz with digital skills and a passion for human resources? As an Office Operations Coordinator, you’ll provide essential support to our offices and ensure the office network runs smoothly. You’ll manage HR administration, coordinate training and certifications, and assist with event logistics. In this temporary assignment, you’ll have the opportunity to expand your network and further develop your skills in a flexible, customer-focused environment. Are you looking for a dynamic challenge where you can truly make a difference?

Responsibilities

• You will serve as the primary point of contact for branch offices and provide support for their questions and requests.
• You will be responsible for the registration, training, and certification of branch managers and employees to ensure the high-quality operation of the branch network.
• You manage personnel administration, including registering, updating, and deleting data on branch managers and employees in the systems.
• You verify credentials and certifications, and record changes to employee information and qualifications in the relevant systems.
• You process administrative powers of attorney and changes to office hours in the management system.
• You formalize and verify office managers’ professional side activities.
• You handle the logistics and administration for training sessions to ensure high-quality training.
• You book meeting venues and arrange the necessary facilities, including catering.
• You manage and update training programs and certification tracks in various systems.
• You organize and manage activities within the training sessions and handle the creation of accounts and registrations on knowledge platforms.
• You provide logistical support to the office network to minimize administrative burdens and optimize soldier time.
• You process orders for the mobile team and maintain contact with suppliers and platforms.
• You support offices with various activities such as events, reports, and projects.
• You collect, analyze, and present relevant data about the department and the team in a timely manner to support decision-making.
• You prepare reports on training policy and track compliance with mandatory training requirements.

Requirements

• Possesses digital skills and learns new systems quickly; experience with the Watson system is a plus.
• Works with precision and a customer-focused approach.
• Has experience with HR administration and verifying credentials and certifications.
• Supports branch offices by handling administrative tasks, freeing them up to focus on sales activities.
• Manages orders, provides support for events, and assists with project implementations for the branch offices.
• Collects and analyzes data in a timely and accurate manner, presenting it to internal and external stakeholders to enable informed decision-making.
• Proactively monitors training processes and reports on the progress and fulfillment of training requirements.

Benefits

• A temporary assignment with the opportunity to further expand your network within the organization.
• An attractive salary commensurate with your experience and expertise.
• A flexible work environment focused on collaboration and customer service.
• Opportunities to further develop your digital skills by working with various systems.
• The chance to make an impact in a renowned banking environment.