Office Assistant – Brussels Office

GA-Alliance; Brussel Hoofdstad; Sur place; EUR 28 000 - 36 000; Plein temps

Résumé du poste

GA-Alliance, a global legal and tax advisor, seeks an organized assistant in Brussels to support a high-performance European team. You will coordinate day-to-day administration, schedule meetings, manage documents, and liaise with multilingual stakeholders.

Fluent Italian, English and French are mandatory; Dutch is a plus. Proficiency in Microsoft Office and discretion are essential as you maintain confidential information in a fast-paced, international environment.

Qualifications

• Fluent Italian, English and French mandatory; Dutch is a plus.
• Solid communication skills, both written and verbal.
• Ability to organise, multitask and prioritise.
• Proficient in Microsoft Office; ability to handle confidential information.

Responsabilités

• Organise and execute day-to-day administration and office support for the team.
• Prepare meetings, including booking rooms and coordinating refreshments.
• Manage document workflows and correspondence (letters, emails).
• Receive providers/clients, order supplies, and maintain inventories.
• Maintain office equipment and keep contact lists up to date.
• Schedule appointments and travel arrangements as needed.

Connaissances

Fluent Italian

Fluent English

Fluent French

Dutch optional

Excellent communication

Organisational skills

Multitasking

Discretion

Outils

Microsoft Office

Description du poste

Elevate Your Career: Join a Truly Global Firm

GA-Alliance | Global legal&tax Advisoris an elite international firm serving leading clients worldwide—both private and public—as well as European institutions and international agencies. Our history positions us perfectly to support and advise our clients with a one-of-a-kind approach, always at the forefront of innovation.

With more than 2,600 professionals operating in over 80 jurisdictions and working in virtually every country in the world, we have invested heavily in building a high-quality, full-service firm that competes at the top of the market. GA-Alliance is recognized as a leading global player and pioneer of cutting-edge solutions for development, cross-border activities, and strategic counseling. This is made possible by the unique blend of expertise and geographic coverage we offer through our One-Stop Approach, both domestically and internationally.

We serve a prestigious roster of top-tier companies and international institutions, tackling some of the most complex legal challenges worldwide. At GA-Alliance, we are deeply committed to the personal and professional development of our team members. You will be part of a dynamic, multicultural environment where your talents are nurtured and your career trajectory is truly global.

If you are ready to make a significant impact on an international stage and accelerate your growth, GA-Alliance is where your journey begins.

The Team

The Brussels office of GA-Alliance is located in the European District. Our team work together in a collaborative and friendly atmosphere. Furthermore, our work environment has an international feel as GA-Alliance has a global network of offices in over 80 jurisdictions. We work in particularly close cooperation with the Italian offices. We're looking for people who are innovative, commercial and value the work that they do. We value difference and actively promote a culture of respect for each individual, encouraging and creating inclusion.

The Role

As part of our high-performance culture, the ideal candidate for the assistant role is organised, proactive and team oriented. You will organise and execute the day-to-day administration and office support for the team, as described below, working closely with our secretaries and with the Office Manager.

Responsibilities include (but are not limited to):

• Preparing meetings, including booking meeting rooms, arranging food and beverages, setting up video/audio and other equipment, etc;
• Using document management software (Microsoft Office, including Word, PowerPoint and Excel, PDF Docs, Adobe etc.);
• Ordering courier services and taxis;
• Preparing correspondences (letters, emails) ;
• Assisting in office management tasks: reception of providers/clients, ordering supplies, keeping inventories up to date, archiving, etc;
• Maintaining office equipment as needed;
• Maintaining supply inventory ;
• Keeping lists of contacts up to date;
• Printing, scanning, and binding of documents;
• Schedule appointments, meetings, and reservations as needed;
• Take care of the office environment

Abilities

• Fluent Italian, English, French – mandatory; Dutch – a plus;
• Solid communication skills, both written and verbal.
• Ability to organise, multitask and prioritise;
• Proficient in Microsoft Pack (Word/Excel/ PowerPoint/Outlook);
• Ability to multitask and manage multiple priorities effectively;
• Ability to maintain confidentiality and handle sensitive information with discretion;
• Ability to adapt to changing priorities and work in a fast-paced environment;
• Able to work independently ;
• Problem solving mindset ;
• Honesty, trustworthiness, and respectfulness.

We offer high-quality, internationally oriented work on the most challenging issues, a competitive career path, and the opportunity to work as part of a truly global organization. GA-Alliance also offers and ensures a competitive work environment geared toward inclusion and diversity fostering a professional setting where gender equality is fully respected and where every individual, regardless of gender identity, finds a workplace free from discrimination and committed to equal opportunities.