Reception & Office Assistant Internship

DGA Group; Brussel; Sur place; EUR 13 000 - 20 000; Plein temps

Résumé du poste

DGA Group is seeking a dynamic Reception & Office Assistant for a 12-month internship in Brussels. You will help keep the office running smoothly, support day-to-day administrative tasks, and assist with client and internal events in a fast-paced consultancy setting.

You will join an international team and gain hands-on experience across office management, administration and events, with potential transition to a permanent position.

Qualifications

• Strong organisational skills and attention to detail.
• Proactive, resourceful and service-oriented.
• A people person who enjoys interacting with colleagues, clients and visitors.
• Professional, discreet and comfortable in an international environment.
• Able to multitask, prioritise and remain calm under pressure.
• Fluent in English and French; Dutch is a plus.
• Reliable and flexible when needed.

Responsabilités

• Office & Reception: Welcome clients and visitors and ensure a professional office experience.
• Manage incoming calls, the general inbox, mail, deliveries and couriers (Answer and direct incoming, take messages and dispatch by mail or telephone).
• Coordinate meeting rooms, including bookings, set-up, catering and refreshments for meetings and events.
• Ensure the office, reception, meeting rooms and shared spaces are well organised, presentable and fully stocked at all times.
• Manage office supplies, suppliers and day-to-day office needs.
• Provide day-to-day administrative support to the team and assist with a variety of office-related requests.
• Monitor visitor access and support basic office security procedures.
• Coordinate with suppliers and service providers and help resolve day-to-day office issues.
• Events: Work closely with the team to coordinate client events.
• Support event planning and logistics from preparation through to delivery.
• Coordinate catering and other event suppliers, including placing orders and managing deliveries and set-up.
• Bring new ideas and help organise internal events and team activities.

Connaissances

Organisational skills

Proactive

People oriented

English and French

Dutch is a plus

Description du poste

DGA Group is a global advisory firm that helps clients protect - and grow - what they have built in today’s complex business environment. We understand the challenges and opportunities in an increasingly regulated and interconnected world. Comprising of a deep bench of communications, public affairs, government relations, commercial diplomacy and strategy consultants, we help clients engage with governments and regulatory bodies, navigate public disclosures and transactions within the private and capital markets, and manage their reputations through critical moments of change, challenge, or opportunity. To learn more, visitdgagroup.com.

About the role

DGA Group is looking for a dynamic, organised and people-oriented Reception & Office Assistant to join our team in Brussels for a 12 months internship contract, with the possibility to get a permanent position. In this role, you will help keep our office running smoothly, support our team with day-to-day administrative needs, and contribute to the organisation of both client and internal events. You’ll be part of a vibrant international team, gain hands-on experience across a variety of responsibilities, and have the opportunity to develop your skills in a fast-paced consultancy environment.

Location

Brussels

Responsibilities

Office & Reception

• Welcome clients and visitors and ensure a professional office experience.
• Manage incoming calls,the general inbox, mail, deliveries and couriers(Answer and direct incoming, take messages and dispatch by mail or telephone)
• Coordinate meeting rooms, including bookings, set-up, catering and refreshments for meetings and events.
• Ensure the office, reception, meeting rooms and shared spaces are well organised, presentable and fully stocked at all times.
• Manage office supplies, suppliers and day-to-day office needs.
• Provide day-to-day administrative support to the team and assist with a variety of office-related requests.
• Monitor visitor access and support basic office security procedures.
• Coordinate with suppliers and service providers and help resolve day-to-day office issues.

Events

• Work closely with the team to coordinate client events.
• Support event planning and logistics from preparation through to delivery.
• Coordinate catering and other event suppliers, including placing orders and managing deliveries and set-up.
• Bring new ideas and help organise internal events and team activities.

Qualifications

• Strong organisational skills and attention to detail.
• Proactive, resourceful and service-oriented.
• A people person who enjoys interacting with colleagues, clients and visitors.
• Professional, discreet and comfortable in an international environment.
• Able to multitask, prioritise and remain calm under pressure.
• Fluent inEnglish and French;Dutch is a plus.
• Reliable and flexible when needed.

What we offer

• A varied, hands-on role within a leading public affairs consultancy.
• Opportunities to develop your skills across office management, administration and events.
• An international and stimulating working environment.

Equal Opportunity Employer
DGA Group is committed to equal opportunity in recruitment and employment practices and opposes all forms of unlawful or unfair discrimination. No job applicant or employee receives unfavorable treatment on the grounds of color, race, nationality, ethnic or national origin, sex, age, disability, marital status, sexual orientation, religion or belief, or any other status protected by law.