Office Administration & Engagement Coordinator

Lalamove; Brussel Hoofdstad; On-site; EUR 19,000 - 27,000; Full time

Job summary

Lalamove is seeking a Junior Associate, Office Administration to manage the Hong Kong office operations, greet visitors, handle mail and phone inquiries, and coordinate travel and events. The role requires a university degree and 1–2 years of hands-on office experience in a fast-paced setting.

Strong Cantonese and English communication is essential, with Mandarin a plus. You will work closely with the People Team to maintain facilities, manage vendors, and support internal leadership meetings

Qualifications

• Diploma or Bachelor's degree in Business Administration, Hospitality, Human Resources, or related discipline.
• Minimum 1–2 years hands-on experience in office administration, reception, or facilities support (fast-paced corporate or tech environment).
• Excellent interpersonal, verbal, and written communication in Cantonese and English; Mandarin is a plus.
• Strong multi-tasking with attention to detail and ability to prioritise operational tasks.
• Enthusiastic, proactive attitude with a focus on delivering high-quality service to staff and visitors.
• Tech-savvy with MS Office / Google Workspace; quick learner of travel booking platforms.

Responsibilities

• Greet visitors and provide a professional front-of-house experience.
• Manage mail, couriers, and central office correspondence.
• Coordinate phone inquiries and general office communications.
• Maintain daily office operations with facilities team; keep areas organized and functional.
• Monitor inventory and ordering of office supplies and pantry provisions.
• Manage seating plans, space for new joiners, and moves.
• Oversee vendor management, quotes, and contract renewals.
• Support travel bookings, events, and internal leadership meetings.

Skills

English & Cantonese

Organizational agility

Customer service mindset

Proactivity & ownership

Teamwork & engagement

Operational excellence

Education

Diploma or Bachelor's degree in Business Administration, Hospitality, Human Resources, or related discipline

Tools

Microsoft Office

Google Workspace

Job description

Lalamove is seeking a Junior Associate, Office Administration to manage the Hong Kong office operations, greet visitors, handle mail and phone inquiries, and coordinate travel and events. The role requires a university degree and 1–2 years of hands-on office experience in a fast-paced setting.

Strong Cantonese and English communication is essential, with Mandarin a plus. You will work closely with the People Team to maintain facilities, manage vendors, and support internal leadership meetings