NATO Project Scheduler & Governance Lead

Jobtailor; Eigenbrakel; Sur place; EUR 55 000 - 75 000; Plein temps

Résumé du poste

Jobtailor in Belgium is seeking a highly organized project scheduler with NATO SECRET clearance to manage master plans, look-ahead schedules, baselines, and risk registers. You will coordinate site access and travel, and drive governance through dashboards and reports.

Responsibilities include maintaining RAID/logs, tracking budgets and changes, and ensuring compliant document control across multiple sites in Belgium. Strong MS Project, Excel, and 365 skills are essential.

Qualifications

• Active NATO SECRET security clearance required.
• Proficient in project scheduling tools (MS Project, ServiceNow).
• Advanced Excel skills (pivot tables, lookups, conditional formatting, cost trackers, resource models).
• Strong Microsoft 365 proficiency (SharePoint, Teams, Word, PowerPoint).
• Experience building dashboards and visual reports with RAG statuses, trend charts, and exception summaries.
• Familiarity with PMIS or portfolio tools.
• Excellent attention to detail and organizational skills.
• Ability to manage concurrent tasks and communicate with stakeholders.
• Willingness to travel to NATO sites (approx. four trips/month within Belgium).

Responsabilités

• Maintain the master project plan and detailed work schedules, update progress weekly, and flag slippage or critical-path risks.
• Prepare look-ahead schedules, Gantt charts, and milestone trackers.
• Support re-planning exercises and revised baselines.
• Own and maintain RAID, risk, issue, lessons, quality, and decision registers.
• Track change requests through the change-control process.
• Establish and maintain project filing structures, version control, naming conventions, and access permissions.
• Manage document distribution, sign-offs, archiving, and configuration status.
• Track expenditure, actuals, commitments, forecasts, budget variances, purchase orders, timesheets, and invoices.
• Maintain resource allocation schedules and highlight conflicts or gaps.
• Coordinate NATO site access, permits, security clearances, inductions, and health and safety requirements.
• Maintain site visit schedules and access trackers, record outcomes, and elevate repeated access difficulties.
• Coordinate contractors and internal teams to sequence site visits efficiently.
• Collect, file, and link site visit documentation to site records.
• Draft highlight reports, checkpoint reports, dashboards, and governance packs.
• Organise project meetings, agendas, papers, attendance, minutes, decisions, and actions.
• Maintain the forward calendar of stage gates, board meetings, and quality reviews.
• Act as first point of contact for administrative queries and direct team members to appropriate processes

Connaissances

Project scheduling

Microsoft Project

ServiceNow

Advanced Excel

Dashboard creation

Microsoft 365 proficiency

SharePoint

Stakeholder communication

Documentation management

Outils

Microsoft Project

ServiceNow

PowerPoint

SharePoint

Teams

Word

Power BI

Description du poste

Jobtailor in Belgium is seeking a highly organized project scheduler with NATO SECRET clearance to manage master plans, look-ahead schedules, baselines, and risk registers. You will coordinate site access and travel, and drive governance through dashboards and reports.

Responsibilities include maintaining RAID/logs, tracking budgets and changes, and ensuring compliant document control across multiple sites in Belgium. Strong MS Project, Excel, and 365 skills are essential.