NATO-Secret Project Support Specialist

EMW, Inc.; Eigenbrakel; Hybride; EUR 40 000 - 65 000; Plein temps

Résumé du poste

EMW, Inc. seeks a Project Support Officer to maintain master plans, RAID logs, and governance artifacts, while coordinating schedules, costs, and site access for NATO-related work in Belgium.

The role requires NATO SECRET clearance and frequent travel to NATO sites, roughly four trips per month to Belgium locations. You will support the Project Manager with dashboards, risk registers, change control, and documentation management, ensuring alignment with stage gates and board-pack preparations.

Qualifications

• Active NATO SECRET clearance is mandatory.
• Strong proficiency in project scheduling tools (MS Project, ServiceNow).
• Advanced Excel skills: pivot tables, lookups, conditional formatting, cost tracking.
• MS 365 tools for document management and reporting.
• Ability to build dashboards and visual reports for senior audiences.
• Familiarity with PMIS or portfolio tools.
• Excellent attention to detail and organisational skill.
• Ability to manage multiple tasks and deadlines without loss of quality.
• Clear, concise written communication; proactive in seeking required information.
• Ability to challenge processes constructively when needed.

Responsabilités

• Maintain the master project plan and detailed work schedules; update progress weekly.
• Prepare look-ahead schedules, Gantt charts and milestone trackers for governance.
• Manage RAID, Risk, Issue, Lessons, Quality and Decision logs.
• Track changes through change control; ensure baselines are updated.
• Establish and maintain project filing structures and version control for documents.
• Track project expenditure, manage PO, timesheets and contractor invoices.
• Coordinate site access for audit teams and ensure safety and logistics requirements.
• Draft highlight and checkpoint reports; organise meetings and capture accurate minutes.
• Provide first-line administrative support and template guidance to the team.

Connaissances

NATO SECRET clearance

Project scheduling tools

Excel advanced

Microsoft 365

Dashboards and reports

PMIS familiarity

Attention to detail

Organised and multi-tasking

Written communication

Proactive and self-starting

Diplomatic stakeholder management

Calm under pressure

Data integrity and governance

Outils

Microsoft Project

ServiceNow

Excel

SharePoint

Teams

PowerPoint

Description du poste

EMW, Inc. seeks a Project Support Officer to maintain master plans, RAID logs, and governance artifacts, while coordinating schedules, costs, and site access for NATO-related work in Belgium.

The role requires NATO SECRET clearance and frequent travel to NATO sites, roughly four trips per month to Belgium locations. You will support the Project Manager with dashboards, risk registers, change control, and documentation management, ensuring alignment with stage gates and board-pack preparations.