Governance & Project Support Coordinator (Mons)

WLG; Henegouwen; Sur place; EUR 36 000 - 48 000; Plein temps

Résumé du poste

WLG is seeking a meticulous administrator to support a NATO service management branch in Mons, Belgium. You will manage calendars, agendas, minutes and reports, ensuring accuracy and timely delivery.

You will maintain SharePoint libraries, support project planning with MS Project and ServiceNow, and help with resource planning and onboarding while handling sensitive information with discretion.

Qualifications

• Real administrative coordination experience in a large organisation, not just diary management
• Confident document work: agendas, minutes, action logs, reports, presentations and formal correspondence
• Hands-on SharePoint, strong spreadsheets, and comfort keeping registers and records accurate
• Exposure to project or portfolio support, ideally with MS Project or ServiceNow
• Discretion with sensitive information

Responsabilités

• Running calendars, meetings, correspondence, records and workflows for the branch leadership
• Preparing agendas, meeting packs, minutes, action logs and decision records, then chasing the actions to closure
• Collecting, consolidating and quality checking data for reports, dashboards and briefings
• Supporting planning, scheduling and tracking for portfolios, programmes and projects in MS Project and ServiceNow
• Maintaining SharePoint sites, document libraries, metadata and controlled documentation, and fixing the data quality problems you find
• Supporting resource planning, allocation, onboarding and timesheet approvals

Connaissances

Administrative coordination

Document management

SharePoint

MS Project

ServiceNow

Discretion

Outils

MS Project

ServiceNow

SharePoint

Description du poste

WLG is seeking a meticulous administrator to support a NATO service management branch in Mons, Belgium. You will manage calendars, agendas, minutes and reports, ensuring accuracy and timely delivery.

You will maintain SharePoint libraries, support project planning with MS Project and ServiceNow, and help with resource planning and onboarding while handling sensitive information with discretion.