Executive Administrator (Reporting, SharePoint and Project Support) for NATO with security clearance

WLG; Henegouwen; Sur place; EUR 42 000 - 54 000; Plein temps

Résumé du poste

WLG in Mons is seeking an experienced administrator to run calendars, meetings and governance records for a NATO service management branch. You will manage reporting, agendas, minutes and decision records, ensuring data quality across portfolios and programmes.

You will support planning and tracking in MS Project and ServiceNow, maintain SharePoint sites and documentation, and handle sensitive information with discretion in a high-trust environment.

Qualifications

• Extensive administrative coordination experience in a large organisation.
• Ability to produce agendas, minutes, action logs and reports.
• Hands-on SharePoint and strong spreadsheet skills; accurate record keeping.
• Exposure to project or portfolio support, ideally with MS Project or ServiceNow.
• Discretion with sensitive information.

Responsabilités

• Run calendars, meetings, correspondence and workflows for branch leadership.
• Prepare agendas, meeting packs, minutes, action logs and decision records; chase actions to closure.
• Collect, consolidate and quality-check data for reports, dashboards and briefings.
• Support planning, scheduling and tracking in MS Project and ServiceNow.
• Maintain SharePoint sites, document libraries and metadata, ensuring data quality.

Connaissances

Administrative coordination

Document management

Discretion

Data reporting

Calendar management

Outils

SharePoint

MS Project

ServiceNow

Excel/Spreadsheets

Description du poste

Most coordinator roles are a diary and an inbox. This one sits underneath a service management organisation that has to prove what it delivered, every quarter. You will keep the reporting rhythm, the governance records and the project paperwork of a NATO service management branch in Mons honest and on time.

What You Will Be Doing

• Running calendars, meetings, correspondence, records and workflows for the branch leadership
• Preparing agendas, meeting packs, minutes, action logs and decision records, then chasing the actions to closure
• Collecting, consolidating and quality checking data for reports, dashboards and briefings
• Supporting planning, scheduling and tracking for portfolios, programmes and projects in MS Project and ServiceNow
• Maintaining SharePoint sites, document libraries, metadata and controlled documentation, and fixing the data quality problems you find
• Supporting resource planning, allocation, onboarding and timesheet approvals

What you will need

• Real administrative coordination experience in a large organisation, not just diary management
• Confident document work: agendas, minutes, action logs, reports, presentations and formal correspondence
• Hands-on SharePoint, strong spreadsheets, and comfort keeping registers and records accurate
• Exposure to project or portfolio support, ideally with MS Project or ServiceNow
• Discretion with sensitive information

Worth knowing before you apply

• This is on-site in Mons
• It is accuracy work. Following up and documenting is the job itself, not the admin around it.

Practical detail

• Contract engagement
• An active security clearance is required for this role