Legal Administrative Specialist – Calendar & Docs Expert

Jobat; Brussel; On-site; EUR 26,000 - 45,000; Full time

Job summary

Our client is a renowned international law firm with offices in Brussels, seeking an organized Administrative Assistant to manage complex calendars, schedule meetings, and coordinate appointments.

You will support client onboarding, document handling, billing and timesheet administration, and act as a first point of contact for clients and visitors, ensuring professional communication and smooth service delivery.

Qualifications

• Experience in administrative support, preferably in a law firm or professional services.
• Strong organisational and multitasking abilities with attention to detail.
• Excellent written and verbal communication and client-facing skills.

Responsibilities

• Managing complex calendars, scheduling meetings, and coordinating appointments.
• Assisting with client onboarding and administrative file management.
• Supporting billing, expense processing, and timesheet administration.
• Organising travel arrangements and other logistical requirements.
• Drafting, formatting, editing, and finalising legal and business documents.
• Maintaining structured filing and document management systems.
• Acting as a first point of contact for clients and visitors, handling calls and correspondence professionally.
• Coordinating meeting rooms and visitor arrangements.
• Liaising with internal support teams to ensure efficient service delivery.
• Providing general administrative support.

Skills

Calendar management

Client onboarding

Billing support

Travel coordination

Document drafting

File management

Reception duties

Job description

Our client is a renowned international law firm with offices in Brussels, seeking an organized Administrative Assistant to manage complex calendars, schedule meetings, and coordinate appointments.

You will support client onboarding, document handling, billing and timesheet administration, and act as a first point of contact for clients and visitors, ensuring professional communication and smooth service delivery.