Lead Assistant and back office

Cushman & Wakefield; Brussel; Sur place; EUR 60 000 - 90 000; Plein temps

Résumé du poste

Cushman & Wakefield is seeking a highly organised Lead Assistant and back office to support the Valuation Team in Brussels. You will provide essential administrative, operational, and documentation support to ensure smooth day-to-day functions, collaborating closely with valuation professionals.

In this role you will handle invoicing matters, organize meetings, and assist with valuation report preparation, while communicating in Dutch, French, and English.

Qualifications

• 10–15 years in a similar administrative/back-office role.
• Fluent in English and at least one of Dutch or French.
• Experience handling high-volume invoicing processes.

Responsabilités

• Provide day-to-day administrative support to the Valuation Team.
• Manage and maintain files, databases, and internal documentation.
• Handle correspondence in Dutch, French, and English.
• Prepare, review, and process invoices; follow up on billing and payments.
• Organise meetings, prepare agendas, materials, and presentations.
• Assist in the preparation and finalisation of valuation reports and maintain branding standards.
• Support daily operational needs of the Valuation Team and Head of Valuation.

Connaissances

Fluent in English

Dutch or French fluency

Organisational skills

Outils

Invoicing software

Description du poste

Job Title

Lead Assistant and back office

Job Description Summary

Support for head of valuation and team members

Job Description

Position Title: Lead Assistant and back office

Department: Valuation

Reports To: Head of Valuation

Location: Brussels

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for property owners and occupiers with approximately 52,000 employees in nearly 400 offices and 60 countries. In 2023, the firm reported revenue of $9.5 billion across its core services of property, facilities and project management, leasing, capital markets, and valuation and other services. It also receives numerous industry and business accolades for its award-winning culture and commitment to Diversity, Equity and Inclusion (DEI), sustainability and more. For additional information, visit www.cushmanwakefield.com.

We are looking for a highly organised and proactive Support Assistant / Back Office professional to join our Valuation Team. In this role, you will provide essential administrative, operational, and organisational support to ensure the smooth day-to-day functioning of the team. You will work closely with valuation professionals and play a key role in coordinating activities, preparing documentation, and supporting internal processes.

Key Responsibilities

Administrative & Back Office Support

• Provide day-to-day administrative support to the Valuation Team
• Manage and maintain files, databases, and internal documentation
• Handle correspondence (emails, letters, calls) in Dutch, French, and English

Invoicing & Financial Administration

• Prepare, review, and process invoices
• Follow up on billing, payments, and outstanding invoices
• Liaise with internal finance teams and external clients regarding invoicing matters

Meetings & Coordination

• Organise meetings, calls, and appointments
• Prepare agendas, meeting materials, and presentations

Reporting & Documentation

• Assist in the preparation, formatting, and finalisation of valuation reports
• Ensure reports meet quality, branding, and confidentiality standards
• Support data collection and basic analysis for reporting purposes

Operational Support

• Assist with the daily operational needs of the Valuation Team and Head of Valuation
• Identify opportunities to improve administrative and operational processes

Knowledge & Experience:

• You have 10 to 15 years of experience in a similar role.
• You have proven experience in handling invoicing processes (high volumes).
• You are fluent in English and in at least one of the two local languages.

Cushman & Wakefield is an equal opportunity / affirmative action employer. All qualified candidates will receive consideration for employment without regard to ethnicity, gender, gender identity or expression, sexual orientation, age, disability, religion, marital status, or any other legally protected characteristic. Cushman & Wakefield is committed to equity in employment, and our goal is to have a diverse, inclusive and barrier-free workplace. If you are a person with a disability and need any other accessible accommodations during the hiring process, you are invited to bring this to the Talent Acquisition Advisor’s attention once they have made contact.

Cushman & Wakefield est un employeur offrant l’égalité d’accès à l’emploi et appliquant des mesures d’action positive. Tous les candidats qualifiés seront évalués pour le poste, indépendamment de leur origine ethnique, de leur genre, de leur identité ou expression de genre, de leur orientation sexuelle, de leur âge, de leur handicap, de leur religion, de leur état civil ou de toute autre caractéristique protégée par la loi. Cushman & Wakefield s’engage à assurer l’équité en matière d’emploi et vise à offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne en situation de handicap et avez besoin de mesures d’adaptation supplémentaires durant le processus de recrutement, vous êtes invité(e) à en informer le/la recruteur(se) dès qu’il/elle prendra contact avec vous.

Cushman & Wakefield is een werkgever die gelijke kansen biedt en actief beleid voert ter bevordering van gelijke behandeling.Alle gekwalificeerde kandidaten komen in aanmerking voor werk, ongeacht hun etniciteit, geslacht, genderidentiteit of -expressie, seksuele geaardheid, leeftijd, beperking, religie, burgerlijke staat of enige andere wettelijk beschermde eigenschap.Cushman & Wakefield zet zich in voor gelijke kansen op de arbeidsmarkt en streeft naar een diverse, inclusieve en toegankelijke werkomgeving zonder barrières.Als u een beperking heeft en tijdens het sollicitatieproces aanvullende aanpassingen nodig heeft, wordt u uitgenodigd dit kenbaar te maken aan de Talent Acquisition Advisor zodra deze contact met u optneemt.