IT Administrative Assistant (H/F/X)

QUALITY ASSISTANCE; Henegouwen; On-site; EUR 30,000 - 42,000; Full time

Job summary

QUALITY ASSISTANCE in Belgium is seeking an Administrative Assistant within our IT Department who will ensure the smooth operation of administrative and quality-related processes that support our digital environment.

You will work with a team of six colleagues and a wider IT department of fifteen people, helping maintain the accuracy, compliance and traceability of critical documentation that underpins our pharmaceutical activities.

Responsibilities

• Maintaining documentation related to the Quality Management System used within the IT department
• Monitoring documentary controls linked to user access rights, software configurations, backup procedures and associated IT processes
• Managing non-conformities and ensuring appropriate administrative follow-up
• Updating and tracking key performance indicators (KPIs) with accuracy and consistency
• Supporting the general administrative activities of the IT team
• Contributing to the organisation and traceability of IT records in line with regulated standards

Skills

Documentation

Regulatory compliance

KPI tracking

IT administration

Attention to detail

Job description

Your next challenge

Ready to make a difference? Here’s what awaits you.

As Administrative Assistant within our IT Department, you will play a key role in ensuring the smooth operation of the administrative and quality-related processes that support our digital environment. Working closely with a team of six colleagues and a wider IT department of fifteen people, you will help maintain the accuracy, compliance and traceability of critical documentation that underpins our pharmaceutical activities.

Your attention to detail will directly contribute to maintaining high quality standards, supporting regulatory compliance and enabling IT teams to focus on delivering reliable solutions that help accelerate access to life-changing therapies

Your key responsibilities

Here’s what you will be in charge of:

• Maintaining documentation related to the Quality Management System used within the IT department
• Monitoring documentary controls linked to user access rights, software configurations, backup procedures and associated IT processes
• Managing non-conformities and ensuring appropriate administrative follow-up
• Updating and tracking key performance indicators (KPIs) with accuracy and consistency
• Supporting the general administrative activities of the IT team
• Contributing to the organisation and traceability of IT records in line with regulated standards