IT Administrative & Quality Records Coordinator

Quality Assistance Ltd.; Henegouwen; On-site; EUR 32,000 - 42,000; Full time

Job summary

Quality Assistance Ltd. is hiring an Administrative Assistant for our IT Department to ensure smooth administrative and quality-related processes supporting our digital environment in the pharmaceutical sector.

You will maintain documentation, manage controls, and support IT teams to deliver reliable solutions that accelerate access to therapies. You will work with a team of colleagues and contribute to regulatory compliance, KPI tracking, and traceability of IT records, while developing your

Qualifications

• Administrative experience or training (secondary education diploma, vocational qualification or equivalent experience).
• Excellent organisational skills.
• Rigorous approach to administrative work.
• Ability to manage multiple priorities.
• Confidence in using Microsoft Office applications.
• Advanced Excel knowledge, including Pivot Tables.
• Strong interest in information technology.
• English communication skills at CEFR A2 level.

Responsibilities

• Maintaining documentation related to the Quality Management System used within the IT department.
• Monitoring documentary controls linked to user access rights, software configurations, backup procedures and associated IT processes.
• Managing non-conformities and ensuring appropriate administrative follow-up.
• Updating and tracking key performance indicators (KPIs) with accuracy and consistency.
• Supporting the general administrative activities of the IT team.
• Contributing to the organisation and traceability of IT records in line with regulated standards.

Skills

Administrative experience

Pivot Tables

Microsoft Office

Organisational skills

Multi-tasking

IT interest

English CEFR A2

Education

Secondary education diploma

Vocational qualification

Tools

Microsoft Excel

Job description

Quality Assistance Ltd. is hiring an Administrative Assistant for our IT Department to ensure smooth administrative and quality-related processes supporting our digital environment in the pharmaceutical sector.

You will maintain documentation, manage controls, and support IT teams to deliver reliable solutions that accelerate access to therapies. You will work with a team of colleagues and contribute to regulatory compliance, KPI tracking, and traceability of IT records, while developing your