IT Administrative Assistant

Quality Assistance; Henegouwen; In loco; EUR 32.000 - 42.000; Tempo pieno

Descrizione del lavoro

Quality Assistance Ltd. is hiring an Administrative Assistant for our IT Department to ensure smooth administrative and quality-related processes supporting our digital environment in the pharmaceutical sector.

You will maintain documentation, manage controls, and support IT teams to deliver reliable solutions that accelerate access to therapies. You will work with a team of colleagues and contribute to regulatory compliance, KPI tracking, and traceability of IT records, while developing your

Competenze

• Administrative experience or training (secondary education diploma, vocational qualification or equivalent experience).
• Excellent organisational skills.
• Rigorous approach to administrative work.
• Ability to manage multiple priorities.
• Confidence in using Microsoft Office applications.
• Advanced Excel knowledge, including Pivot Tables.
• Strong interest in information technology.
• English communication skills at CEFR A2 level.

Mansioni

• Maintaining documentation related to the Quality Management System used within the IT department.
• Monitoring documentary controls linked to user access rights, software configurations, backup procedures and associated IT processes.
• Managing non-conformities and ensuring appropriate administrative follow-up.
• Updating and tracking key performance indicators (KPIs) with accuracy and consistency.
• Supporting the general administrative activities of the IT team.
• Contributing to the organisation and traceability of IT records in line with regulated standards.

Conoscenze

Administrative experience

Pivot Tables

Microsoft Office

Organisational skills

Multi-tasking

IT interest

English CEFR A2

Formazione

Secondary education diploma

Vocational qualification

Strumenti

Microsoft Excel

Descrizione del lavoro

Ready to make a difference? Here's what awaits you.

As Administrative Assistant within our IT Department, you will play a key role in ensuring the smooth operation of the administrative and quality-related processes that support our digital environment. Working closely with a team of six colleagues and a wider IT department of fifteen people, you will help maintain the accuracy, compliance and traceability of critical documentation that underpins our pharmaceutical activities.

Your attention to detail will directly contribute to maintaining high quality standards, supporting regulatory compliance and enabling IT teams to focus on delivering reliable solutions that help accelerate access to life-changing therapies

• Maintaining documentation related to the Quality Management System used within the IT department
• Monitoring documentary controls linked to user access rights, software configurations, backup procedures and associated IT processes
• Managing non-conformities and ensuring appropriate administrative follow-up
• Updating and tracking key performance indicators (KPIs) with accuracy and consistency
• Supporting the general administrative activities of the IT team
• Contributing to the organisation and traceability of IT records in line with regulated standards

Skills you'll need to bring

To succeed in this role, you'll bring:

• Administrative experience or training (secondary education diploma, vocational qualification or equivalent experience)
• Excellent organisational skills
• Rigorous approach to administrative work
• Ability to manage multiple priorities
• Confidence in using Microsoft Office applications
• Advanced Excel knowledge, including Pivot Tables
• Strong interest in information technology
• English communication skills at CEFR A2 level

Our commitment to you

Joining us means becoming part of an environment where your contribution isrecognised and where people and quality matter equally.

• The opportunity to contribute to projects that support the development of life-changing therapies
• A collaborative team environment that values respect, commitment and excellence
• Exposure to quality systems and regulatory practices within a pharmaceutical setting
• Learning and development opportunities, including access to training programmes
• Access to modern technologies and a company that continually invests in innovation
• A workplace that supports well-being, work-life balance and long-term career growth

Who we are

And why it matters

We help accelerate access to tomorrow's life-changing therapies through analytical excellence and trusted partnerships. Every day, our teams contribute to securing drug development while helping innovative medicines reach patients faster without compromising quality.

By joining us, you become part of a mission that combines science, technology and human impact.