Innova - Software Asset Management Officer

ictjob.be; Brussel; On-site; EUR 50,000 - 70,000; Full time

Job summary

ictjob.be client seeks a Software Asset Management Officer to ensure reliable, compliant, and cost-efficient management of their IT software licence portfolio. The role combines administrative, analytical and monitoring duties with close collaboration between IT, Procurement and Finance.

You will maintain licences, analyse usage, report on KPIs, and contribute to continuous SAM process improvements, with a focus on cost optimisation and licence renewals.

Qualifications

• Solid experience in Software Asset Management, IT Asset Management, or IT licence management.
• Strong analytical and administrative capabilities.
• Independent worker with ability to communicate with IT, Procurement, and Finance stakeholders.

Responsibilities

• Manage the complete lifecycle of IT software licences: request, approval, acquisition, deployment, monitoring, renewal, retirement.
• Analyse software usage data to identify underutilised licences and cost-saving opportunities.
• Prepare analyses, reports and dashboards to support management decisions and monitoring of SAM KPIs.
• Contribute to continuous improvement of SAM processes, controls and data quality.

Skills

SAM

IT Asset Mgmt

Licensing management

Data analysis

Stakeholder comm

Job description

For one of our clients, we are looking for a Software Asset Management Officer to ensure the reliable, compliant, and cost-efficient management of their IT software licence portfolio. The assignment combines administrative, analytical, and monitoring responsibilities, with close collaboration between IT, Procurement, and Finance. The Software Asset Management Officer will contribute to licence compliance, cost optimisation, accurate reporting, and the continuous improvement of Software Asset Management (SAM) processes.

Key responsibilities

• Software licence management:
  • Manage the complete lifecycle of IT software licences: request, approval, acquisition, deployment, monitoring, renewal, and retirement.
  • Maintain an accurate and up-to-date overview of active, expired, renewable, and retiring licences.
  • Analyse software contracts, licensing terms, usage rights, and relevant clauses in collaboration with IT, Procurement, and Finance.
  • Ensure accurate administrative and analytical follow-up of SAM activities.
• Usage analysis & cost optimisation:
  • Analyse software usage data to identify unused, underused, or oversized licences.
  • Identify opportunities to optimise licence allocation and utilisation.
  • Propose concrete actions to reduce software costs and avoid unnecessary renewals or purchases.
  • Support the monitoring and optimisation of software renewals.
• Reporting & monitoring:
  • Establish and monitor KPIs covering active licences, unused licences, upcoming renewals, compliance risks, and potential savings.
  • Prepare analyses, reports, and dashboards to support management decision-making.
  • Ensure SAM data remains accurate, reliable, and suitable for reporting purposes.
• Process improvement:
  • Contribute to the continuous improvement of Software Asset Management processes, controls, and data quality.
  • Collaborate with internal stakeholders to improve the efficiency and reliability of licence-management activities.

Ideal candidate

The ideal candidate combines solid experience in Software Asset Management, IT Asset Management, or IT licence management with strong analytical and administrative capabilities. They can work independently, analyse complex licensing and usage data, identify cost-optimisation opportunities, and communicate effectively with stakeholders across IT, Procurement, and Finance.

What success looks like:

• The software licence portfolio is accurately monitored and kept up to date.
• Licence renewals are anticipated and managed efficiently.
• Licence compliance risks are identified and reduced.
• Unused and underused licences are identified to generate cost savings.
• SAM data is accurate, reliable, and actionable.
• Relevant reports, KPIs, and dashboards are available to management.
• Software Asset Management processes and data quality are continuously improved.