Hybrid Paralegal — Contracts, Compliance & Admin

Lyreco Singapore Malaysia; Berchem; Hybride; EUR 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Hybrid working options

Competitive salary and benefits

Résumé du poste

Lyreco Group is seeking an experienced corporate admin assistant in the Antwerp region to support the Legal Advisor and Senior Management Team. You will organize meetings, notarize documents, manage corporate housekeeping, contracts, and compliance tasks, and assist with finance and property administration.

The role requires 3–5 years in a similar function, strong Dutch skills, and excellent organizational abilities. A hybrid work arrangement and a competitive benefits package are offered.

Qualifications

• 3–5 years of relevant experience in a similar role.
• Strong social and communication skills.
• High level of discretion, accuracy and attention to detail.
• Proactive, solution-oriented and able to work independently.
• Highly organized and structured, with the ability to manage multiple priorities and meet deadlines under pressure.
• Dutch language proficiency is mandatory; English and French are a plus.
• IT‑literate (Microsoft Office); experience with ERP systems is an advantage.

Responsabilités

• Provide comprehensive administrative support to the Legal Advisor and Senior Management Team.
• Organize meetings, collect signatures and coordinate notarization of documents (including apostilles).
• Assist in the preparation of documents, reports and presentations.
• Maintain filing and archiving systems for quick information access.
• Support corporate housekeeping activities for all entities (appointments of directors/managers, powers of attorney, changes of registered addresses).
• Keep Corporate Information Sheets up to date and provide corporate documentation as required.
• Maintain overview of contract review requests across countries and follow up on executed agreements; review standard contracts in coordination with Legal Advisor; support contract templates and translations.
• Support proofreading, rollout and implementation of compliance policies; coordinate translations and training; ensure policy accessibility.
• Assist with ad hoc finance requests (e.g., KYC); support collection of corporate documents for annual accounts.
• Maintain overview of owned/leased properties with Facility Manager; ensure lease and title documents are filed.
• Provide administrative and coordination support for business integration projects.

Connaissances

Social skills

Discretion

Highly organized

Dutch language proficiency

English language proficiency

French language proficiency

IT literacy / MS Office

ERP systems experience

Outils

Microsoft Office

ERP systems

Description du poste

Lyreco Group is seeking an experienced corporate admin assistant in the Antwerp region to support the Legal Advisor and Senior Management Team. You will organize meetings, notarize documents, manage corporate housekeeping, contracts, and compliance tasks, and assist with finance and property administration.

The role requires 3–5 years in a similar function, strong Dutch skills, and excellent organizational abilities. A hybrid work arrangement and a competitive benefits package are offered.