HR & People Operations Specialist

APICBASE; Antwerpen; Sur place; EUR 60 000 - 80 000; Plein temps

Avantages offerts par ce poste

Hybrid working

Competitive compensation

Training budget

Generous time off

Great hardware

Résumé du poste

APICBASE, a fast-growing SaaS scale-up for hospitality operations, seeks an HR & People Operations Specialist to own our people processes end-to-end.

You’ll drive recruitment, onboarding, offboarding, and payroll follow-up, while building HR data dashboards to spot trends and improve processes in a dynamic, international team. Fluency in Dutch and English is essential, with a pragmatic, mature approach and adaptability to scale.

Qualifications

• 3–5 years in a broad, operational HR or People role.
• A true generalist who moves between recruitment, onboarding, data and payroll in the same week.
• Ambitious and growth-minded with a data-driven approach.
• A process optimiser who questions existing workflows to improve them.
• Fluent in Dutch and English, written and spoken.

Responsabilités

• Own recruitment from vacancy to signed contract: sourcing, screening, interviews, and a smooth candidate experience.
• Coordinate onboarding and offboarding to ensure a complete lifecycle.
• Process HR data, build dashboards, and flag key trends for action.
• Keep HR cycles and payroll follow-up on track with accurate, timely data.

Connaissances

Recruitment

Onboarding

Payroll follow-up

HR data reporting

Process optimization

Dutch language

English language

Description du poste

Wat:

Frequentie: Dagelijks Wekelijks

HR & People Operations Specialist

• APICBASE

HR & People Operations Specialist

Apicbase is a fast-growing SaaS scale-up transforming how hospitality and food & beverage businesses run their operations. International restaurant groups, hotel chains, and foodservice operators trust our platform.

We're looking for a true HR generalist to own our People processes end-to-end, someone dynamic and ambitious who can grow over time.

You'll be hands-on across the full HR spectrum: recruitment, onboarding and offboarding, following up on evaluation and appraisal conversations, processing HR data, and keeping our HR cycles, including payroll, running on time. You're genuinely curious about data, and you never take a process for granted.

We're a scale-up, which means the way we did things six months ago probably isn't the way we should do them today, and you're the one who keeps asking, "can this be better?"

A lot will be ad hoc, and this role will evolve as we go. You're someone who's energised by that, not thrown off by it

What will you do (in a nutshell)?

Recruitment

You own hiring from vacancy to signed contract: sourcing and screening candidates, coordinating and sitting in on interviews, and making sure every hire has a smooth, professional experience, helping us attract the ambitious, dynamic people a scale-up needs.

Onboarding & offboarding

From day one to last day, you coordinate the full lifecycle: warm onboarding and a flying start for new joiners, and correct, compliant offboarding when people leave.

You set up and follow up on evaluation and appraisal conversations, scheduling them, tracking outcomes and actions, and making sure managers and employees actually complete the cycle on time.

HR data & reporting

You process and bring together HR data from different sources, build clear dashboards, and flag what matters, whether that's an absenteeism trend, a retention signal, or headcount planning.

HR cycles & payroll follow-up

You keep our recurring HR cycles on track, including following up on payroll with our provider, so deadlines are never missed and data going into payroll is always correct and on time.

Profiel

You have 3–5 years in a broad, operational HR or People role. Beyond that, here's what makes you a great fit:

A true generalist: you're comfortable moving between recruitment, onboarding, data, and payroll follow-up in the same week.

Ambitious & growth-minded: you see this role as a step, not a ceiling; you want to grow into more responsibility as the company grows.

Data-driven: data and systems give you energy, not anxiety. You love finding structure in a fast-paced environment.

A process optimiser: you don't just follow existing processes, you question them and make them better.

Mature: you don't need daily supervision. You know when to take ownership and when to align with others.

Flexible: you adapt quickly when things shift, without losing your cool.

Warm & approachable: you're a genuine presence on the work floor. Colleagues feel comfortable coming to you because you listen well and truly connect with people, in [Dutch/French] and in English.

Discreet: you handle sensitive situations with care and can always be trusted.

You’re fluent in both Dutch and English, written and spoken

Aanbod

A setup that works for you: join us on payroll or work with us as a freelancer, with fair and competitive compensation and plenty of perks.

A real opportunity to grow: develop your skills, take on more responsibility, and grow your role as Apicbase grows.

Make your mark: bring your ideas, challenge how we do things, and help shape the way we work. Your voice genuinely matters here.

Great people to work with: a close-knit, international team of talented colleagues who enjoy working hard, having fun, and building something together.

Freedom and flexibility: hybrid working, generous time off, and a genuine focus on work-life balance.

Room to keep learning: courses, certifications, and a training budget to sharpen your skills and explore new ones.

The tools to do your best work: great hardware and everything you need to get the job done.

Scale-up energy without the corporate layers: autonomy, speed, and the chance to have a visible impact from day one.