Group Paralegal

Ontex; Oost-Vlaanderen; On-site; EUR 50,000 - 70,000; Full time

Job summary

Jobtailor is seeking an in-house Legal & Compliance professional in Belgium to co-own governance processes, prepare annual reports and board meeting materials. You will maintain corporate records and support due diligence, contract management, and compliance initiatives across the group.

Fluency in Dutch and English is required, with French a plus. The role focuses on process improvement, use of legal tech tools, and collaborating with external counsel and internal teams.

Qualifications

• Bachelor's degree in Law or equivalent qualification.

Responsibilities

• Co-owning and managing key corporate governance processes, including preparation and review of selected sections of the Integrated Annual Report, and board/shareholders' meetings.
• Maintaining and updating corporate records, shareholder registers, and corporate governance overviews across the group.
• Support the legal team on corporate/financial transactions including due diligence, data rooms, and liaising with external counsel and banks.
• Assist with contract management and review NDAs and standard agreements against templates using legal AI tools.
• Provide admin support for compliance functions, policies, monitoring, and third-party screening processes.
• Contribute to legal operations initiatives, including implementing contract management systems and data room platforms.

Skills

Fluent in Dutch and English

Strong organizational skills

Hands-on, can-do attitude

Attention to detail

Willingness to learn

Ethical conduct

Education

Bachelor's degree in Law or equivalent qualification

Tools

Microsoft Office

SharePoint

Teams

Document management systems

Data room tools

AI/legal tech tools

Job description

Responsibilities

• Co-owning and managing key corporate governance processes, including the preparation and review of selected sections of our Integrated Annual Report, the preparation of the annual shareholders’ meeting of Ontex Group NV, and Board and shareholders' meetings of group subsidiaries.
• Maintaining and keeping up to date all corporate records, including shareholder registers, corporate governance overviews, corporate officer appointments, and powers of attorney across the group, and drafting recurring corporate documentation such as board and general meeting minutes, resolutions, and other corporate filings.
• Supporting the legal team on corporate and financial transactions by coordinating corporate due diligence requests, managing data rooms, supporting transaction and project management (including action list follow-up and closing mechanics), and liaising with external counsel, banks, notaries, and directors of group companies.
• Supporting contract management activities, including maintaining contract databases, tracking key contract dates and renewal deadlines, and conducting first-line reviews of recurring agreements (including NDAs and standard commercial agreements) against internal standard positions and approved templates, leveraging legal AI tools to enhance efficiency and consistency.
• Providing administrative and organizational support for the group-wide compliance function, including assisting with the maintenance of compliance policies and procedures, supporting compliance monitoring and reporting activities, and coordinating key compliance processes such as the internal whistleblowing system and the third-party screening tool.
• Supporting legal operations initiatives, including the implementation and management of legal technology tools (e.g., contract management systems, data room platforms, AI tools), management of external counsel billing and matter tracking, and contributing to the continuous optimization of legal and compliance processes and workflows.
• Providing ad hoc legal and administrative support to the General Counsel and Legal & Compliance team members as required, including support on strategic projects, regulatory inquiries, and other matters as they arise.

Requirements

• A Bachelor's degree in Law or Law Practice, or equivalent qualification.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Teams.
• Familiarity with legal technology tools (document management systems, contract management platforms, data room tools) and willingness to learn and adopt AI and other emerging legal technology tools.
• Fluent in Dutch and in English (written and verbal).
• Proficiency in French or other European languages is a plus.
• Prior relevant experience in an in-house legal department or law firm is a strong plus.
• Prior experience with corporate governance processes (including organization of board and general meetings) and/or supporting corporate or financial transactions (including due diligence, KYC processes, and closing mechanics) is a plus.
• Experience in a listed company environment is preferred.
• Excellent organizational skills with strong attention to detail and accuracy and a hands-on, can-do attitude with a pragmatic approach to problem-solving.
• Unwavering commitment to ethical conduct and professional integrity, with the ability to handle highly confidential information discreetly.
• A genuine eagerness to learn and develop, both in terms of legal management and legal expertise.