Global Project Support & Coordination Specialist

WLG; Brussel Hoofdstad; On-site; EUR 42,000 - 64,000; Full time

Job summary

WLG in Brussels is seeking a Project and Service Assistant to support project managers and service teams in day-to-day activities. You will help with planning, presentations, meetings, and documentation to ensure on-time delivery.

The role focuses on maintaining data integrity in management tools, coordinating procurement steps, and producing status updates for stakeholders across international projects.

Qualifications

• 3+ years in project administration or project support with growing responsibility.
• Document management with version control and archiving; Excel and SharePoint.
• Project management or ERP tools; BI tools for finance/time reporting.
• Status reports, risk assessments and budget tracking.
• Strong organisation, attention to detail and clear written and spoken English.
• Knowing how international defence organisations work is a plus; event/conference management experience.

Responsibilities

• Support project managers with planning, presentations and project documentation.
• Organise project meetings and boards, and write the minutes.
• Keep data in business management tools accurate and up to date.
• Prepare purchase requests, purchase orders and service level agreements.
• Track milestones, budgets and progress, and produce status reports.
• Act as a point of contact for stakeholders, answering queries and sharing updates.

Skills

Project admin

Planning

Stakeholder comms

Data management

English fluency

Tools

Excel

SharePoint

BI tools

ERP tools

MS Project

Job description

WLG in Brussels is seeking a Project and Service Assistant to support project managers and service teams in day-to-day activities. You will help with planning, presentations, meetings, and documentation to ensure on-time delivery.

The role focuses on maintaining data integrity in management tools, coordinating procurement steps, and producing status updates for stakeholders across international projects.