Brussels-based International Project Support Specialist

Wlgroup

Brussel Hoofdstad

On-site

EUR 32,000 - 52,000

Full time

3 days ago

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Job summary

Wlgroup in Brussels is seeking a Project and Service Assistant to support project managers and service teams in day-to-day planning, documentation and reporting. You will help keep schedules, prepare presentations, manage documents and ensure data accuracy across management tools.

Role involves coordinating meetings, writing minutes, tracking milestones and budgets, and acting as a liaison for stakeholders.

Qualifications

At least 3 years in a project administration or project support role with growing responsibility
Document management with version control and archiving, plus Excel and SharePoint
Project management or ERP tools, and BI tools for finance and time reporting
Status reports, risk assessments and budget tracking
Strong organisation, attention to detail and clear written and spoken English
Knowing how international defence organisations work is a plus, as is experience organising events and conferences

Responsibilities

Supporting project managers with planning, presentations and project documentation
Organising project meetings and boards, and writing the minutes
Keeping data in business management tools accurate and up to date
Preparing purchase requests, purchase orders and service level agreements
Tracking milestones, budgets and progress, and producing status reports
Acting as a point of contact for stakeholders, answering queries and sharing updates