Global Office Assistant – Multilingual Admin Support

GA-Alliance; Brussel; Sur place; EUR 32 000 - 42 000; Plein temps

Résumé du poste

GA-Alliance, a global legal and tax advisory firm, seeks an organised assistant for the Brussels team. You will manage day-to-day administration, coordinate meetings, and support the Office Manager in creating a productive, inclusive, and efficient work environment across a diverse, international team.

The role emphasizes multilingual communication, discretion, and proactive teamwork, with opportunities to grow within a truly global organization.

Qualifications

• Fluent Italian, English, and French are mandatory; Dutch is a plus.
• Strong written and verbal communication skills.
• Organisational and multitasking abilities.
• Proficiency in Microsoft Office (Word/Excel/PowerPoint/Outlook).
• Ability to handle confidential information with discretion.

Responsabilités

• Prepare meetings: book rooms, arrange food, set up AV.
• Handle document management using MS Office and PDFs.
• Order courier services and taxis.
• Assist in office management: reception, supplies, archiving.
• Maintain office equipment and inventory.
• Keep contact lists up to date.
• Print, scan, and bind documents.
• Schedule appointments and meetings.
• Take care of the office environment.

Connaissances

Fluent Italian

English

French

Dutch (plus)

Strong communication

Organisational skills

Multitasking

Discretion

Independence

Problem solving

Integrity

Formation

Outils

Microsoft Office

Description du poste

GA-Alliance, a global legal and tax advisory firm, seeks an organised assistant for the Brussels team. You will manage day-to-day administration, coordinate meetings, and support the Office Manager in creating a productive, inclusive, and efficient work environment across a diverse, international team.

The role emphasizes multilingual communication, discretion, and proactive teamwork, with opportunities to grow within a truly global organization.