Global Events & Hospitality Coordinator - Flexible Hours

Wolf Oil; Hemiksem; Hybrid; EUR 38,000 - 52,000; Full time

Job summary

Wolf Oil Corporation, based in Hemiksem, Belgium, seeks an Events Coordinator to join our Global Marketing team and lead regional and global partnership events from briefing to debrief. You will coordinate internal teams, suppliers and partners across countries to deliver a seamless, high-quality guest experience.

You will manage venues, catering, travel, accommodation and on-site operations with a keen eye for detail and a service mindset, adapting to changes as needed.

Qualifications

• Bachelor's degree or equivalent in event management, hospitality, marketing or related field.
• At least 2 years of experience in event coordination, hospitality or a similar role, ideally with international suppliers or partners.
• Fluent English; any additional language is an advantage.
• Good command of MS Office (Excel, Word, PowerPoint).
• Driving license (category B).

Responsibilities

• Support end-to-end organization of events: venues, catering, accommodation, transport, media accreditation, and brand/event materials.
• Research, compare and coordinate suppliers in different countries.
• Align schedules and practical arrangements with internal teams, suppliers and partners.
• Monitor bookings, confirmations, deadlines and handle last-minute changes.
• Coordinate guest and partner arrangements, including rooming lists, bookings and travel details.
• Provide hands-on on-site operational support and ensure events run according to plan.

Skills

Fluent English

MS Office

Driving license (B)

Education

Bachelor's degree in event management or related field

Job description

Wolf Oil Corporation, based in Hemiksem, Belgium, seeks an Events Coordinator to join our Global Marketing team and lead regional and global partnership events from briefing to debrief. You will coordinate internal teams, suppliers and partners across countries to deliver a seamless, high-quality guest experience.

You will manage venues, catering, travel, accommodation and on-site operations with a keen eye for detail and a service mindset, adapting to changes as needed.