Global Events & Hospitality Coordinator

Wolf Oil Co; Hemiksem; Hybrid; EUR 32,000 - 45,000; Full time

Benefits offered by this job

Flexible working hours

Partial work from home

Training and development

Competitive remuneration package with

Job summary

Wolf Oil Corporation, a Belgium-based independent lubricants company, is seeking an Events & Hospitality Assistant to join the Global Marketing team in Hemiksem. You will own delivery of regional and global partnership events, coordinating venues, suppliers and internal teams to ensure high-quality, on-brand experiences.

You will manage guest and partner arrangements, on-site operations, and post-event administration, while maintaining schedules, budgets and CRM data with a service-minded,

Qualifications

• Bachelor's degree or equivalent experience in event management, hospitality, marketing, communication or a related field.
• At least 2 years of experience in event coordination, hospitality or a comparable role, ideally with international suppliers or partners.
• Fluent English; any additional language is an advantage.
• Good command of MS Office (Excel, Word, PowerPoint).
• A driving license (category B).

Responsibilities

• Plan & coordinate events: support end-to-end organization of events including venues, catering, accommodation, transport, media accreditation, and materials.
• Research, compare and coordinate suppliers across countries (hotels, venues, caterers, branding, staff, entertainment, teambuilding).
• Align schedules with internal teams, suppliers and partners; monitor bookings and deadlines; handle last-minute changes.
• Coordinate guest and partner arrangements, including rooming, travel details and tailored event packages; act as first point of contact; provide on-site support.
• Prepare and follow up event materials; handle invoices and payment registrations; close events with debriefs and CRM updates.

Skills

Fluent English

Interpersonal skills

Organizational skills

Attention to detail

MS Office

Driving license

Education

Bachelor's degree or equivalent experience in event management, hospitality, marketing, communication or related field

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Wolf Oil Corporation, a Belgium-based independent lubricants company, is seeking an Events & Hospitality Assistant to join the Global Marketing team in Hemiksem. You will own delivery of regional and global partnership events, coordinating venues, suppliers and internal teams to ensure high-quality, on-brand experiences.

You will manage guest and partner arrangements, on-site operations, and post-event administration, while maintaining schedules, budgets and CRM data with a service-minded,