Global Admin & Logistics Specialist

UN Atlas; Brussel Hoofdstad; Hybrid; EUR 42,000 - 66,000; Full time

Job summary

UN Atlas is seeking an Administration Senior Assistant to support office operations and ensure efficient delivery of standard administrative processes. The role focuses on high-quality outcomes, timely reporting, and seamless office functioning within a UN context.

Responsibilities include event logistics, travel arrangements, processing quotations, payments, and audits, as well as documentation and collaboration with UN departments.

Qualifications

• Secondary school diploma with five years of relevant experience, or a Bachelor's degree with one year of relevant experience.
• A professional certificate in administration is desirable.

Responsibilities

• Provide comprehensive administrative support, including researching and analyzing data, preparing reports, and tracking deadlines.
• Manage event logistics, processing quotations, purchase orders, and payments.
• Oversee petty cash transactions and compile information for audits.
• Process travel authorizations, claims, visas, and other necessary documentation, ensuring compliance with UN regulations.
• Arrange travel logistics, including flights, accommodation, and customs clearance for shipments.
• Coordinate with UN departments on documentation for staff and visitors, and maintain relationships with government ministries.
• Support knowledge sharing and capacity building in administrative and logistics functions.

Skills

Communication

Data analysis

Document management

General administration

Inventory management

Logistics management

Travel management

Education

Bachelor's degree in administration or related field

Secondary school diploma with relevant experience

Tools

MS Office

G-Suite

Job description

UN Atlas is seeking an Administration Senior Assistant to support office operations and ensure efficient delivery of standard administrative processes. The role focuses on high-quality outcomes, timely reporting, and seamless office functioning within a UN context.

Responsibilities include event logistics, travel arrangements, processing quotations, payments, and audits, as well as documentation and collaboration with UN departments.