Freelance Procurement & Project Support Consultant - Brussels

Vivid Resourcing Ltd; Brussel Hoofdstad; Hybride; EUR 40 000 - 64 000; Plein temps

Résumé du poste

Vivid Resourcing Ltd is seeking a Procurement & Project Support Consultant to provide administrative support to the purchasing function and assist with project activities. You will work with internal teams and consultants to ensure efficient procurement processes in a complex, international environment.

Key duties include processing purchase orders in SAP, supporting contracts, and assisting with project coordination and communications.

Qualifications

• Bachelor's degree in a technical, business or administrative discipline or equivalent professional experience.
• Good practical knowledge of SAP MM.
• Knowledge of SAP Ariba is an advantage.
• Strong analytical and organisational skills.
• Excellent stakeholder management and communication skills.
• Proactive attitude with the ability to communicate confidently with internal and external stakeholders.
• Team player who is willing to support colleagues when required.
• Able to work autonomously and demonstrate a willingness to learn.
• Ability to identify process improvement opportunities and translate into actionable business cases.
• Fluent English; Dutch/Flemish or French speakers preferred.

Responsabilités

• Provide administrative and operational support within the purchasing department.
• Ensure close follow-up of the purchasing process and creation of purchase orders within agreed deadlines.
• Support internal stakeholders and suppliers with purchase orders through SAP and SAP Ariba.
• Create, modify and adapt purchase orders in SAP across different purchasing groups.
• Create and follow up on contracts within SAP.
• Monitor and manage functional mailboxes.
• Identify opportunities for process optimisation with process improvement teams.
• Support the Project Manager with day-to-day coordination of project activities.
• Monitor project progress, track action points and ensure deadlines are met.
• Prepare and deliver project demonstrations to stakeholders and end users.
• Develop, maintain and support training materials and user documentation.
• Collaborate with international colleagues to ensure smooth project execution.

Connaissances

MS Office

Procurement processes

Analytical skills

Stakeholder management

Autonomous learning

Team player

Communication skills

Formation

Bachelor's degree in technical, business or administrative discipline

Outils

SAP MM

SAP Ariba

Description du poste

Procurement & Project Support Consultant

A leading European organisation within the energy and infrastructure sector is looking for a Procurement & Project Support Consultant to provide operational support to its purchasing function and contribute to ongoing business improvement and project activities.

Working alongside internal teams and other consultants, you will play an important role in supporting efficient procurement processes and the delivery of projects within a complex, international environment.

Role & Responsibilities

Procurement Support

• Provide administrative and operational support within the purchasing department.
• Ensure close follow-up of the purchasing process and creation of purchase orders within agreed deadlines.
• Support internal stakeholders and suppliers with purchase orders through SAP and SAP Ariba.
• Create, modify and adapt purchase orders in SAP across different purchasing groups.
• Create and follow up on contracts within SAP.
• Monitor and manage functional mailboxes.
• Identify opportunities for process optimisation and work closely with process improvement teams.

Project Support

• Support the Project Manager with the day-to-day coordination and follow-up of project activities.
• Monitor project progress, track action points and ensure deadlines are met.
• Prepare and deliver project demonstrations to stakeholders and end users.
• Develop, maintain and support training materials and user documentation.
• Collaborate with international colleagues to ensure smooth project execution and alignment.
• Act as a point of contact for users and stakeholders, providing guidance and answering project-related questions.
• Prepare and distribute project communications, including updates, announcements, reminders and follow-up communications.

Requirements

Experience & Skills

• Good practical knowledge of SAP MM.
• Strong Microsoft Office skills.
• Knowledge of SAP Ariba is an advantage.
• Previous experience within procurement/purchasing processes is essential.
• Strong analytical and organisational skills.
• Excellent stakeholder management and communication skills.
• Proactive attitude with the ability to communicate confidently with internal and external stakeholders.
• Team player who is willing to support colleagues when required.
• Able to work autonomously and demonstrate a willingness to learn.
• Ability to identify process improvement opportunities and work with process owners to translate these into actionable business cases.
• Bachelor's degree in a technical, business or administrative discipline, or equivalent professional experience.

Languages

• Fluent English (spoken and written) is mandatory.
• Fluent in Dutch/Flemish or French.

Practical Information

• Location: Brussels, Belgium
• Working model: Hybrid
• Office presence: Minimum 2 days per week in the office
• Contract: Freelance

Right to Work

For consultants working in Belgium, candidates from outside the EU must already have:

• A valid work permit allowing them to work in Belgium.
• A valid residence permit confirming their right to reside in Belgium.