Finance & HR Office Assistant (Hybrid/Remote Friendly)

Jobsin; Brussel Hoofdstad; Hybride; EUR 25 000 - 28 000; Plein temps

Avantages offerts par ce poste

Home working allowance

Meal voucher

Public transport coverage

Health insurance

Holidays & leave benefits

Résumé du poste

IFOAM Organics Europe in Brussels is seeking an Assistant to organize and support the office’s day-to-day finance and employee administration. You will ensure data accuracy, compliance with procedures, and smooth office operations.

This is a full-time, 38-hour week position with an 8-month fixed-term contract and a potential for renewal. Only EU citizens or Belgian work permit holders can apply; salary is 2,200–2,500 EUR gross monthly, with a home-working option and hybrid arrangements.

Qualifications

• Bachelor’s degree in administration, accounting, HR related fields (or equivalent).
• Knowledge of MS Office (Excel, PowerPoint, Word).
• Effective communication skills in English including verbal and written skills.
• Understanding of office routine.
• Knowledge of French.
• Desirable: NGO or EU institutions familiarity; Italian language knowledge.

Responsabilités

• Finance Administration: maintain document management of financial transactions; invoices, receipts, and bank statements. Process invoices, reimbursements, and payments; petty cash management.
• Prepare travel reimbursement forms and ensure compliance with internal rules. Reconcile bank and credit card transactions with supporting documents.
• Assist audits and create/update finance spreadsheets and data entry; archive documents.
• HR: assist in defining the annual staff Training Plan; handle HR inquiries; maintain employee records and participate in recruitment, onboarding, offboarding and training.
• Office Coordination: direct calls and mails, monitor supplies, liaise with service providers, ensure office rules are followed, arrange staff meetings.
• Occasional tasks: other administrative duties as needed.

Connaissances

Communication skills

English proficiency

Time management

Attention to detail

Problem solving

Formation

Bachelor’s degree in administration, accounting, HR related fields (or equivalent)

Outils

MS Office

Description du poste

IFOAM Organics Europe in Brussels is seeking an Assistant to organize and support the office’s day-to-day finance and employee administration. You will ensure data accuracy, compliance with procedures, and smooth office operations.

This is a full-time, 38-hour week position with an 8-month fixed-term contract and a potential for renewal. Only EU citizens or Belgian work permit holders can apply; salary is 2,200–2,500 EUR gross monthly, with a home-working option and hybrid arrangements.