EU Office Finance & Admin Assistant

Amnesty International; Brussel; Sur place; EUR 32 000 - 52 000; Plein temps

Résumé du poste

Amnesty International’s European Institutions Office in Brussels is hiring an Office and Finance Assistant. You will support the Director and Finance Office Manager, assist with administration, facilities, finance, HR and IT, and act as the first point of contact for visitors.

You will need experience in administrative roles, strong communication, discretion, and the ability to work in English with French and/or Dutch knowledge.

Qualifications

• Experience in an administrative or executive assistant role.
• Ability to handle highly sensitive information with discretion.
• Advanced communication and writing skills.
• Excellent organizational skills to manage time and deadlines.
• Ability to work independently with initiative.
• Calm demeanour under pressure.

Responsabilités

• Support the EIO Director and Finance and Office Manager to ensure effective management of the EIO, including offices in Brussels and Strasbourg.
• Provide administrative support on finance, logistics, facilities, and events, maintaining clear systems and basic technical support.
• Support the maintenance of office infrastructure, facility management and asset management.
• Process invoices, post finance journals, reconcile bank transactions, and assist month-end closing; ensure cash flow is managed.
• Support HR services including recruitment, induction, onboarding and offboarding as needed.
• Provide basic IT user support and printer/password-related assistance.
• Take on ad-hoc tasks to support the team as needed by the Head of the Office.

Connaissances

Administrative support

Advanced communication

Discretion

Organizational skills

Independence

Calm under pressure

Outils

Bookkeeping

Payroll

Office IT support

Description du poste

Amnesty International’s European Institutions Office in Brussels is hiring an Office and Finance Assistant. You will support the Director and Finance Office Manager, assist with administration, facilities, finance, HR and IT, and act as the first point of contact for visitors.

You will need experience in administrative roles, strong communication, discretion, and the ability to work in English with French and/or Dutch knowledge.