Facilities Coordinator

Prothya Biosolutions; Brussel Hoofdstad; Sur place; EUR 52 000 - 75 000; Plein temps

Avantages offerts par ce poste

Continuous training

Diversity and collaboration

Résumé du poste

Prothya Biosolutions in Belgium is seeking a Facilities Coordinator to ensure safe, efficient, and well‑maintained operations in a GMP environment. You will coordinate maintenance, manage contractors, oversee facility services, and uphold high standards of safety and compliance.

The role emphasizes hands‑on coordination, stakeholder management, and continuous improvement, with a focus on documenting procedures and ensuring cleanroom readiness.

Qualifications

• Experience coordinating facilities in GMP/cleanroom environments.
• Strong organizational and planning skills.
• Experience managing external contractors and service providers.
• Proactive, safety-focused with continuous improvement mindset.
• Professional English, Dutch and French language skills.
• Bachelor's/Master degree or equivalent.

Responsabilités

• Coordinate maintenance and upkeep of buildings, parking, cafeteria, and green spaces.
• Ensure site security and facility services follow daily routines.
• Manage external contractors and procurement of materials.
• Document procedures, permits, and records in SAP.
• Support shutdowns and coordinate project activities.
• Draft and improve GMP-related procedures and SOPs.
• Conduct regular Gemba walks to identify improvements.

Connaissances

Facilities coordination

Maintenance planning

Contractor management

Regulated GMP environments

SAP / ERP systems

Languages: English, Dutch, French

Clean room experience

Stress resilience

Formation

Bachelor's/Master degree or equivalent

Outils

SAP

Description du poste

At Prothya Biosolutions, we are dedicated to producing life‑saving plasma‑derived medicines that improve the lives of millions of patients worldwide. To support our growing operations, we are looking for a Facilities Coordinator who is passionate about creating a safe, efficient, and well‑maintained working environment.

About the Role

As a Facilities Coordinator, you will play a key role in ensuring the smooth operation of our buildings, infrastructure, and facility services. Working in a highly regulated GMP environment, you will coordinate maintenance activities, manage contractors, oversee facility services, and contribute to a safe and efficient workplace for all employees.

This is an exciting opportunity for a hands‑on professional who enjoys balancing operational coordination, stakeholder management, and continuous improvement initiatives.

Your Responsibilities

Facility Operations & Coordination

• Coordinate the maintenance and upkeep of buildings, parking areas, cafeteria, and green spaces.
• Ensure the daily follow‑up of site security and facility‑related services.
• Coordinate preventive maintenance activities and support corrective interventions when needed.
• Manage external contractors and technicians.
• Ensure timely procurement of required materials and services.
• Maintain accurate documentation, work permits, and records in SAP.

Maintenance & Continuous Improvement

• Collaborate with internal stakeholders to plan maintenance and repair activities.
• Analyze maintenance performance and identify improvement opportunities.
• Support facility technicians with complex maintenance activities.
• Monitor facility installations and ensure optimal performance.

Site Services & Administration

• Act as point of contact for tenants regarding technical issues.
• Manage office supply inventories and key management.
• Follow up service contracts and supplier relationships for cleaning, reception, waste management, cafeteria services and other facility‑related activities.
• Conduct regular Gemba walks to identify improvement opportunities.

Shutdown Coordination

• Coordinate facility maintenance, cleaning, and project activities during shutdown periods.
• Develop schedules and organize stakeholder meetings to ensure smooth execution.

Quality, Safety & Compliance

• Draft, update and improve procedures and SOPs.
• Ensure compliance with GMP requirements, EHS regulations, and company policies.
• Investigate incidents and near misses and propose preventive actions.
• Ensure appropriate use of PPE and safe working practices for employees and contractors.

What You Bring

• Experience in facilities coordination, maintenance planning, or technical site management
• Strong organizational and planning skills
• Experience coordinating contractors and external service providers
• Ability to work effectively in a regulated environment (GMP ans clean romm experience is expected)
• Knowledge of SAP or similar ERP management systems is mandory
• You are flexible and like variety.
• You are resilient to stress.
• Strong communication and stakeholder management skills
• Proactive mindset with a focus on quality, safety, and continuous improvement
• You have a professional knowledge of English, Dutch and French.
• You have a bachelor's/Master degree or similar through experience.
• First experience in a clean room environment is a must.

You preferably have 5-8 years of work experience in a coordinating role in a technical and clean room environment.

Why Join Prothya?

At Prothya Biosolutions Belgium, you'll be part of an international biopharmaceutical company that offers:

Continuous training and personal development

Most importantly, you'll join a company where respect, diversity, innovation, and collaboration are at the heart of everything we do.

Ready to Make a Difference?

Join us in our mission to improve the health of millions of patients worldwide.