Executive Assistant | 3 days per week | Brussels - Louise area

Arcadius bv; Brussel; Sur place; EUR 27 000 - 38 000; Temps partiel

Résumé du poste

Arcadius bv Brussels office is seeking an experienced Executive Assistant for a part-time role in Brussels. The position supports a senior Director in an international, discreet environment, combining executive support and office management in a small team.

The role offers 3 days per week starting January 2027, with options for employee or freelancer status. You will manage the Director's diary, organize meetings, travel, and relate with Paris HQ, ensuring accuracy and discretion.

Qualifications

• Solid experience as an Executive Assistant or senior management support.
• Excellent command of French and English, with good understanding of Dutch
• Strong written communication and discretion

Responsabilités

• Manage and monitor the Director’s diary, appointments and meetings.
• Organise internal and external meetings, travel, and reservations.
• Draft and handle correspondence, filing, archiving and document management.
• Support preparation of files and administrative matters, handle expenses and invoices.
• Coordinate with Paris HQ and external stakeholders, maintain office routines and supplier relations.

Connaissances

Executive support

French & English fluency

Dutch basics

Discretion and diplomacy

Outils

Excel

Word

Description du poste

Our client is the Brussels representative office of a renowned international French company. From this office, relations are maintained with key stakeholders in Belgium.You will join a discreet, professional and internationally oriented working environment where trust, accuracy and representational skills are key.

Location: Avenue Louise - Baillie quarter

Experienced Executive Assistant wanted for a part-time position in Brussels, supporting a senior Director in an international environment. This opportunity is open to both employees and freelancers and offers a varied role combining executive support and office management duties in a small team.

For the Brussels representative office of an international French company active we are looking for an experienced Executive Assistant(freelance or employee status) to support the Director on a daily basis.

In this key position, you will bring structure, overview and peace of mind to a role where discretion, diplomacy and accuracy are essential. You will support the Director with an extensive external network and a schedule filled with high-level contacts. You make sure everything runs smoothly, priorities are monitored and arrangements are handled down to the smallest detail.

Your responsibilities include:

• managing and monitoring the Director’s diary, appointments and meetings
• proactively reminding the Director of meetings and keeping a close eye on the agenda
• receiving, forwarding and drafting correspondence
• organising internal and external meetings
• making restaurant and hotel reservations
• arranging travel
• preparing and following up on files and administrative matters
• filing, archiving and managing documents
• handling expense notes and following specific internal procedures with headquarters
• monitoring simple budget-related matters and outstanding invoices
• supporting the preparation and organisation of events and international meetings
• managing external relations in the Director’s absence
• handling limited reception and telephone duties
• taking care of practical office management tasks to ensure the smooth day-to-day running of the office: office supplies and equipment, contacts with suppliers etc.
• building and maintaining a positive working relationship with the Paris HQ

You will have the opportunity to take on a key role in a small but strategic office where your impact will be felt every day.You can expect:

• a part-time position of 3 days per week, starting January 2027. This role is open to candidates looking to work either as aemployeeor as afreelancer.
• a role with a high degree of autonomy and responsibility
• a varied position combining organisational, administrative and relational responsibilities
• close collaboration with the Director and the Paris office
• a stable environment where maturity is highly valued
• a position for someone who genuinely enjoys supporting, anticipating needs and making things easier behind the scenes

As the role is closely linked to the daily functioning of the office,working from home is not possible.

You are a mature, service-minded and highly organised professional who understands exactly what is needed in a support role. You work autonomously, while also knowing how to build smooth relationships with a variety of internal and external stakeholders.

What you bring:

• solid experience as anExecutive Assistantor in a senior management support role
• an excellent command ofFrench and English, with minimum a good understanding of Dutch
• strong written communication skills and excellent spelling
• a good working knowledge of MS Office, especially Excel and Word
• excellent organisational and planning skills
• a diplomatic and professional communication style, with a strong sense of discretion
• strong interpersonal skills and the ability to build trust-based relationships
• autonomy, reliability and a strong sense of responsibility
• a hands-on attitude and a practical mindset
• patience, resourcefulness and a positive approach

You feel comfortable in a role that combines high-level executive support with hands-on operational follow-up. That is exactly where you make the difference.

Our client is the Brussels representative office of a renowned international French company. From this office, relations are maintained with key stakeholders in Belgium.You will join a discreet, professional and internationally oriented working environment where trust, accuracy and representational skills are key.

Location: Avenue Louise - Baillie quarter