Events & Logistics Traineeship - Project Management Team

Stantec; Terhulpen; Sur place; EUR 12 000 - 17 000; Plein temps

Avantages offerts par ce poste

€1117.09 monthly allowance

10 days paid holidays

€8 meal vouchers per working day

Public transport reimbursement

Résumé du poste

Stantec Belgium seeks a Trainee in Events & Logistics to support EU-funded projects with event planning and logistics. You will assist with conferences, workshops, study visits and expert missions, coordinating venues, travel, registrations and on-site delivery across Europe.

You will work with Project Managers and event teams to ensure professional, timely execution, handling supplier coordination and documentation while maintaining high attention to detail.

Qualifications

• Academic background: BA or MA in Event Management, Logistics, Business Administration, International Relations, European Studies or another relevant field.

Responsabilités

• Support the organisation and implementation of large and small EU-related events, including conferences, workshops, seminars, study visits, expert missions and professional meetings.
• Coordinate practical logistics, including venues, registrations, participant lists, travel, accommodation, transfers, catering, interpretation and event schedules.
• Identify, contact and coordinate suppliers such as venues, caterers, interpreters, audiovisual providers, printers, transport companies and other service providers.
• Prepare and maintain practical event documents such as logistical notes, participant lists, travel overviews, rooming lists, supplier follow-up tables and event checklists.
• Work with travel agents to organise flights, train tickets, accommodation and related travel arrangements for experts, speakers, participants and project teams.
• Provide on-site and remote operational support before, during and after events, helping to solve practical issues quickly and professionally.

Formation

BA or MA in Event Management, Logistics, Business Administration, International Relations, European Studies or another relevant field

Outils

MS Office

Event platforms / registration tools / databases / CRM tools

Description du poste

Description

Welcome to Stantec Belgium – where big dreams meet meaningful impact! At the heart of Stantec's International Division, we're not just an office; we're a buzzing hub supporting global game-changers like the European Commission and other international donors.

Requisition Number: 24573BR

About Stantec Belgium

Stantec Belgium implements European Union funded projects worldwide. We support European institutions, EU Delegations, international financial institutions and other public-sector clients through assignments in communication, stakeholder engagement, governance, environment, climate action, infrastructure and international development.

To support our growing portfolio of EU-funded assignments, we are seeking an organised and proactive Trainee in Events & Logistics to help deliver large and small events, missions, workshops and meetings in Belgium, across Europe and internationally.

Your role

You will support the practical implementation of EU-funded projects, with a strong focus on event organisation, supplier coordination, participant logistics, travel arrangements and on-site delivery. Working alongside Project Managers and event teams, you will help ensure that conferences, workshops, study visits, expert missions and project meetings are organised smoothly, professionally and on time.

Responsibilities

In Event Management & Logistics

• Support the organisation and implementation of large and small EU-related events, including conferences, workshops, seminars, study visits, expert missions and professional meetings.
• Coordinate practical logistics, including venues, registrations, participant lists, travel, accommodation, transfers, catering, interpretation and event schedules.
• Identify, contact and coordinate suppliers such as venues, caterers, interpreters, audiovisual providers, printers, transport companies and other service providers.
• Prepare and maintain practical event documents such as logistical notes, participant lists, travel overviews, rooming lists, supplier follow-up tables and event checklists.
• Work with travel agents to organise flights, train tickets, accommodation and related travel arrangements for experts, speakers, participants and project teams.
• Provide on-site and remote operational support before, during and after events, helping to solve practical issues quickly and professionally.

In Project Implementation Support

• Support the selection and coordination of suppliers by collecting quotations, comparing offers and preparing practical information for decision‑making.
• Liaise with travel agents and service providers to organise travel bookings, accommodation, transfers and logistical arrangements.
• Maintain supplier lists, travel records, event budgets, contact databases and follow‑up trackers.
• Ensure that practical arrangements, documentation and internal records are complete, accurate and easy to retrieve.

What we offer

• The opportunity to work on and acquire first‑hand experience through emblematic and highly visible events organised for the European Union, in Europe and internationally.
• Exposure to European institutions, international development and public‑sector clients.
• A collaborative, multicultural and international working environment.
• A strong learning opportunity to develop practical skills in EU event organisation, logistics, supplier coordination and project implementation.
• A supportive opportunity for candidates returning to work after a career break and willing to rebuild or strengthen their professional experience in an international environment.
• A valuable first step to launch a career in EU project implementation, event management or logistics coordination.

Benefits

• You will be paid a fixed monthly allowance of 1117.09€/ months.
• You will be granted 10 days of paid holidays.
• 8€ of meal vouchers for each working day.
• Reimbursement of public transportation in accordance with the internal transportation policy.

Qualifications

• Academic background: BA or MA in Event Management, Logistics, Business Administration, International Relations, European Studies or another relevant field.
• First relevant hands‑on experience in event organisation, logistics, supplier coordination, travel arrangements or project implementation support, ideally within EU-funded projects. This experience may have been gained through internships, student jobs, volunteering or junior professional roles.
• Demonstrated experience organising professional events, conferences, workshops or international meetings.
• Experience working with suppliers, venues, travel agents, hotels, participants or event service providers is strongly preferred.
• Experience working with multiple stakeholders and in an international or multicultural environment.
• Excellent organisational skills and ability to manage several priorities and deadlines.
• Strong attention to detail, reliability and a structured approach to work.
• Proactive, practical and solution‑oriented mindset.
• Clear written and verbal communication skills.
• Ability to work effectively both independently and as part of a multidisciplinary team.
• Professional and service‑oriented approach when dealing with clients, experts, partners and suppliers.
• Languages: excellent written and spoken English and French. Knowledge of additional EU languages is an asset.
• IT-skills: advanced use of MS Office.
• Experience with event platforms, registration tools, databases or CRM tools is an advantage.

About Stantec

We’re active members of the communities we serve. That’s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.

The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us!

Work Location(s): Belgium-La Hulpe

Employment Type: Full-Time

Job Type: Regular

Job Category: Business Support