CSU Assistant

MCI Brussels; Brussel; On-site; EUR 9,140 - 10,947; Part time

Benefits offered by this job

€900 housing allowance per month

Public transport pass

One day paid leave per month

Additional days during Christmas/New Year

Job summary

MCI Brussels is seeking an Intern for Programme and Registration Management based in Brussels. During your 6-12 month internship, you will assist with registration processes, manage communications with delegates, and support event operations onsite.

The ideal candidate will be an EU citizen or have a valid post-Brexit VISA, available for at least 6 months and studying a relevant field. Benefits include a housing allowance, transport pass, and paid leave.

Qualifications

• EU citizen or valid VISA/permit for UK students post-Brexit.
• Available for at least 6 months, ideally 12 months.
• Internship must be part of the curriculum.

Responsibilities

• Assist with registration and attendee management processes.
• Manage delegate communication and respond to inquiries.
• Travel onsite to support participants during events.
• Manage speaker confirmations and agreements.
• Collect deliverables and assist with virtual events.
• Ensure presentations are received and uploaded correctly.
• Liaise with AV partners for quality assurance.

Skills

Written and verbal communication

Persuasive abilities

Problem-solving skills

Interpersonal skills

Presentation skills

Basic finance understanding

Analytical skills

Microsoft Office proficiency

Education

Undergraduate or student in related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Teams)

Job description

Position: Intern – Programme and Registration Management

Location: Brussels, Belgium (On-site)

Contract type: Intern (6–12 months)

Registration Management Assistance

During your internship you will be assisting and collaborating with the team across the registration and attendee management processes.

• Set up and coordinate registrations for a variety of projects.
• Manage delegate communication and respond to queries related to invoices, cancellations, refunds, and other issues.
• Travel onsite to experience events and support participants during conferences.
• Serve as the first and last point of contact for participants throughout the conference experience.

Programme Management Assistance

Within the CSU we work on the preparatory work around building the entire conference programme.

• Manage speakers, ensuring confirmations and signed agreements.
• Collect deliverables (pictures, bios, etc.) and assist with virtual events when applicable.
• Welcome speakers onsite and ensure presentations are correctly received and uploaded to the Speaker Ready Room.
• Liaise with AV partners to guarantee the quality of all conference content.

Your Profile

• EU citizen (or valid VISA/permit for UK students post‑Brexit).
• Available for at least 6 months, ideally 12 months.
• Undergraduate or student studying event, hospitality management, business, or related field pursuing an internship as part of the curriculum.

Language Skills

• Fluency in English is mandatory.
• Fluency in a second EU language is desirable.

Skills

• Excellent written and verbal communication.
• Strong persuasive and negotiation abilities.
• Problem‑solving mindset.
• Excellent interpersonal skills, including cross‑cultural understanding.
• Strong presentation skills.
• Confident telephone manner.
• Basic understanding of profit and loss calculations and business finance.
• Excellent analytical skills and attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams).

Benefits

• €900 housing allowance per month (international students only).
• Public transport pass (STIB, ~€55 per month).
• One day paid leave per calendar month.
• Additional days pre‑allocated during the Christmas/New Year period.