ESA Academy Training Administrator

EUROPEAN SPACE AGENCY; Belgique; On-site; EUR 70,000 - 110,000; Full time

Job summary

The European Space Agency (ESA) Academy, within the ESA Education Office's Human Resources Department, leads training for university students and early-career professionals. The role focuses on managing and evolving the ESA Academy training programme, with emphasis on content quality and stakeholder coordination.

In this fixed-term appointment (initial 4 years, extendable up to 8), you will drive planning, delivery and reporting of activities, while maintaining relations with universities and

Qualifications

• Master's degree in a relevant domain with eight years of relevant professional experience, or a bachelor’s degree with four years of experience.
• Experience in managing training and educational programmes in an international environment.
• Experience with digital learning solutions, online training delivery and coordination of training activities with multiple stakeholders.
• Familiarity with procurement activities, contract follow-up, and the European higher-education environment would be assets.

Responsibilities

• Manage the planning, coordination, implementation and continuous improvement of ESA Academy Training activities.
• Manage end-to-end preparation, delivery and follow-up of training sessions.
• Oversee development and evolution of the training portfolio.
• Coordinate development and quality assurance of training content.
• Manage trainers, lecturers and subject matter experts.
• Manage digital learning resources and e-learning activities.
• Coordinate services, contracts, trainees and early-career professionals.
• Support training infrastructure and learning platforms.
• Maintain relations with universities, research organisations and industry.
• Contribute to outreach and communication.
• Monitor programme performance and prepare reports.
• Support budget preparation and procurement activities.

Skills

Training management

E-learning

Contract management

Learning platforms

Reporting

Presentation skills

Result orientation

Operational efficiency

Relationship management

Continuous improvement

Forward thinking

Education

Master's degree in a relevant domain

Bachelor's degree + 4 years relevant experience

International environment experience

Tools

Power BI

Job description

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Closing Date: 27 October 2026 23:59 CET/CEST

This is a fixed-term appointment with an initial duration of 4 years. Depending upon performance and organisational needs, the appointment may be extended up to a possible maximum duration of 8 years.

Description

You will work within the ESA Academy Unit of the ESA Education Office in the Human Resources Department. The ESA Academy is ESA’s flagship programme for university students and early-career professionals, combining training, project experience and engagement activities to support career readiness in the space sector. Through its training, projects and engagement activity areas, the ESA Academy provides practical learning opportunities, exposure to space professionals, and hands-on experience complementing academic education.

The training activity area delivers a broad portfolio of onsite, online and hybrid learning opportunities covering technical, scientific and professional subjects relevant to the space sector. These activities are developed and delivered in cooperation with ESA experts, industry, academia and other partners, and are increasingly complemented by digital learning resources and e-learning solutions.

In this role, you will be responsible for the management, coordination and continuous development of the ESA Academy training programme.

Duties

• Manage the planning, coordination, implementation and continuous improvement of ESA Academy Training activities
• Manage the end-to-end preparation, delivery and follow-up of training sessions
• Oversee the development and evolution of the training portfolio
• Coordinate development and quality assurance of training content
• Manage trainers, lecturers and subject matter experts
• Manage digital learning resources and e-learning activities
• Coordinate services, contracts, trainees and early-career professionals
• Support training infrastructure and learning platforms
• Maintain relations with universities, research organisations and industry
• Contribute to outreach and communication
• Monitor programme performance and prepare reportsSupport budget preparation and procurement activities
• Support other ESA Education Office activities as required

Experience in training and educational activities

Knowledge of e-learning and blended learning

Programme and contract management

Learning management systems and digital learning environments

Programme monitoring and reporting

Presentation and report-writing skills

Result Orientation
Operational Efficiency
Fostering Cooperation
Relationship Management
Continuous Improvement
Forward Thinking

A master’s degree in a relevant domain is required for this post together with eight years of relevant professional experience. Alternatively, candidates with a bachelor’s degree and an additional four years of relevant professional experience may be considered.

Additional requirements

You should have practical experience in managing training, educational or professional development programmes in an international environment. Experience with digital learning solutions, online training delivery and the coordination of training activities involving multiple stakeholders would be an asset.

You should be familiar with modern learning technologies and digital learning environments. Experience with learning management systems, data analysis and reporting tools, including Power BI, would be an asset.

You should be able to coordinate multiple activities simultaneously, manage interfaces with experts, service providers and partner organisations, and ensure high-quality service delivery.

Familiarity with procurement activities, contract follow-up, and the European higher-education environment would be considered assets. Knowledge of the space sector would be advantageous.

Diversity, Equity and Inclusiveness
ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. We therefore welcome applications from all qualified candidates irrespective of gender, sexual orientation, ethnicity, religious beliefs, age, disability or other characteristics.

At the Agency we value diversity, and we welcome people with disabilities. Whenever possible, we seek to accommodate individuals with disabilities by providing the necessary support at the workplace. The Human Resources Department can also provide assistance during the recruitment process. If you would like to discuss this further, please contact us via email at [e-mail] .

Important Information and Disclaimer
In principle, recruitment will be within the advertised grade band (A2-A4). However, if the selected candidate has less than four years of relevant professional experience following the completion of the master’s degree, the position may be filled at A1 level.

During the recruitment process, the Agency may request applicants to undergo selection tests. Additionally, successful candidates will need to undergo basic screening before appointment, which will be conducted by an external background screening service, in compliance with the European Space Agency's security procedures.

Note that ESA is in the process of transitioning to a Matrix setup, which could lead to organisational changes affecting this position.

The information published on ESA’s careers website regarding working conditions is correct at the time of publication. It is not intended to be exhaustive and may not address all questions you would have.

Nationality and Languages
Please note that applications are only considered from nationals of one of the following States: Austria, Belgium, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Spain, Sweden, Switzerland, the United Kingdom and Canada, Cyprus, Latvia, Lithuania and Slovakia.

According to the ESA Convention, staff shall be recruited on the basis of their qualifications, taking into account an adequate distribution of posts among nationals of the Member States.

The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset.