Dynamic Office & Front Desk Coordinator (Ghent)

LegendBiotech; Oost-Vlaanderen; Hybride; EUR 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Company laptop

Smartphone

Insurance

Bonus program

Bicycle lease

Résumé du poste

Legend Biotech in Ghent is seeking an Office Support Assistant to keep daily operations smooth, acting as a central point for staff, visitors and external partners while handling a broad range of administrative tasks.

The role covers front office, event coordination, site access, office supply management and travel support, requiring a bachelor degree and 3+ years in office support, with Dutch and English fluency and proficiency in Microsoft Office, SAP and Concur.

Qualifications

• Bachelor's degree or equivalent.
• Min 3 years in administrative/office support or similar.
• Experience supporting multiple stakeholders in a professional corporate environment.
• Proficient in Microsoft Office (Outlook, Excel, Word, Teams) and SAP/Concur is a strong asset.

Responsabilités

• Office & Administrative Support: provide end-to-end administrative support across the Ghent organization, manage shared office mailboxes, coordinate meeting logistics, support travel arrangements, and assist employees with administrative requests.
• Front Office & Visitor Management: welcome guests, coordinate visitor access, manage incoming calls, and contribute to a professional visitor experience.
• Event Coordination: support internal and external meetings, leadership visits, team-building activities, employee events, and company initiatives, handling vendors, catering, venues and materials.
• Site Access & Employee Support: coordinate site access requests, badge administration, parking, shuttle requests, and other access-related activities, guiding employees on systems and processes.
• Office Operations & Facility Support: manage office supplies, inventory, mail distribution, and related tasks.

Connaissances

Dutch & English fluency

Strong communication

Organization & multitasking

Customer service mindset

Formation

Bachelor's degree or equivalent

Outils

SAP

Concur

Microsoft Office

Description du poste

Legend Biotech in Ghent is seeking an Office Support Assistant to keep daily operations smooth, acting as a central point for staff, visitors and external partners while handling a broad range of administrative tasks.

The role covers front office, event coordination, site access, office supply management and travel support, requiring a bachelor degree and 3+ years in office support, with Dutch and English fluency and proficiency in Microsoft Office, SAP and Concur.