Office Support Assistant

Legend Biotech EU; Oost-Vlaanderen; Sur place; EUR 28 000 - 42 000; Plein temps

Avantages offerts par ce poste

Meal vouchers

Company laptop

Smartphone

End-of-year bonus

Performance bonus

Group insurance

Hospitalization insurance

Double holiday pay

Statutory holidays

Bicycle lease plan

Net allowance

Résumé du poste

Legend Biotech seeks an Office Support Assistant in Ghent to enable smooth day-to-day operations through strong administrative, organizational, and service-focused skills.

You will act as a central contact for employees and visitors, coordinating meeting logistics, travel arrangements, and site access across a dynamic biotech environment.

The role offers a permanent contract with a competitive package including a company laptop, smartphone, meal vouchers, insurance, and bonus opportunities.

Qualifications

• Bachelor’s degree or equivalent by experience.
• At least three years in administrative/office support roles.
• Experience with SAP and Concur; strong MS Office skills.

Responsabilités

• Office & Administrative Support: manage mailboxes, meeting logistics, travel, and admin requests.
• Front Office & Visitor Management: greet guests, coordinate access, handle calls and visitor experience.
• Event Coordination: organize internal/external meetings, visits, and logistics from vendors to venues.
• Site Access & Employee Support: handle access requests, badges, parking, shuttle, and systems guidance.
• Office Operations & Facility Support: manage supplies, mail, inventory, and merchandising.

Connaissances

Dutch fluency

English fluency

MS Office proficient

Formation

Bachelor’s degree

Outils

SAP

Concur

Microsoft Office

Description du poste

To support ourgrowing organization in Ghent, we are looking for an Office Support Assistant who thrives in ahands-on position within adynamic environment.In thisrole, you help ensure a smooth day-to-day operation of our office by combining administrativeexpertise, organizational skills, and a strong service-oriented mindset.

What can you expect?

As an Office Support Assistant, you play a key role in creating a welcoming, efficient, and well-organized workplace environment. You act asa central pointof contact for employees, visitors and external partners while coordinating a wide variety of administrative and office-related activities.

You are responsible for;

• Office & Administrative Support: You provide end-to-end administrative support across the Ghent organization. You manage shared office support mailboxes, coordinate internal and external meetinglogistics, support travel arrangements, andassistemployees with administrative requests and systems. You ensure that requests are handled accurately, professionally, andin a timely manner.
• Front Office & Visitor Management: You act as one of the first points of contact for visitors and external partners. You welcome guests, coordinate visitor access, manage incoming calls, and contribute to a professional and positive visitor experience.
• Event Coordination: You support the organization of internal and external meetings, leadership visits, team-building activities, employee events, and company initiatives.From coordinatingvendors to arrangingcatering, venues, transportation, and promotional materials, you ensure everything runs smoothlyfromstart to finish.
• Site Access & Employee Support: You coordinate site access requests, badge administration, parking registrations, shuttle requests, and otheraccess-related activities. You ensure requests are processed according to company procedures and provide guidance to employeesregardingadministrative systems and processes.
• Office Operations & Facility Support: Y ou manage office supplies, office and merchandising inventory, mail distribution, etc.

Who are we looking for?

Education

• A minimum of a bachelor's degreeor equivalent through experience.

Experience

• A minimum of three years of experience inan administrative, office support, customer service, front office or similar support role.
• Experience inworking in a professional corporateenvironmentsupporting multiple internal and external stakeholders.
• Experience with Microsoft Office applications including Outlook, Excel,Wordand Teams.
• Experiencein registering purchase orders and workingwith SAP and Concurarea strong asset.

Languages

• Fluency in Dutch andEnglish (written and spoken) isrequired.

Strengths

• Youare highly organized and able to manage multiple priorities simultaneously, when last-minute changes occur youremaincalm and solution-oriented.
• You are approachable, service minded and enjoy helping others.
• Youhavestrong communicationskills and feelcomfortable interacting with stakeholders at all levels of the organization.
• You are proactive and enjoy taking ownership.

What do we offer you?

• A meaningful job with an excellent work-life balance. This position falls into our standard Monday to Friday daytime schedule (40h/week)
• A supportive and innovative work environment.We value and encourage learning and personal development.
• The opportunity to work with people from all over the world.
• A permanent contract of indefinite duration and an attractive salary package complemented by a wide range of fringe benefits, including additional statutory holidays, meal vouchers, company laptop, smartphone and subscription, net allowance, group and hospitalization insurance, double holiday pay, end-of-year bonus, performance bonus and the possibility to participate in our bicycle lease plan.
• Many fun and informal events.

About Legend Biotech

Legend Biotech is a global biotechnology company dedicated to developing, manufacturing, and commercializing innovative and life-saving cell therapies for the treatment of chronic and life-threatening diseases, such as cancer.

The company was founded in 2014 and is headquartered in Somerset, New Jersey. Legend Biotech now employs over 2,400 people across six global manufacturing sites. Two of these sites are in Ghent: Obelisc (Technology Park Zwijnaarde) and Tech Lane (Eilandje Zwijnaarde).

In Ghent, Legend Biotech focuses on the production of advanced CAR-T cell therapies for the treatment of multiple myeloma, in close collaboration with Johnson & Johnson.

Legend Biotech is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is Legend’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

Legend Biotech maintains a drug-free workplace.

You can find more information about how we collect, use, and protect your personal data for recruitment purposes, including your rights under applicable data protection laws, in our Candidate Privacy Notice here: https://legendbiotech.eu/en/candidate-privacy-notice (Dutch: https://legendbiotech.eu/nl/candidate-privacy-notice).