Digital Content and web publishing Coordinator (freelance - 6 months)

Sword Technologies N.V./S.A.; Brussel; On-site; EUR 65,000 - 101,000; Full time

Job summary

Sword Technologies N.V./S.A. in Brussels is seeking a freelance Digital Content and Web Publishing Coordinator for a temporary mission from 04/01 to 30/06. You will manage content submissions, edit in English, and ensure quality in the digital exhibition.

You will coordinate with multiple stakeholders, review multimedia assets, ensure copyright compliance, and upload content in the CMS to deliver a coherent, user-friendly digital experience.

Qualifications

• Proven experience coordinating digital content, editorial support or online communication.
• Excellent drafting, editing and rewriting in English to institutional standards.
• Strong stakeholder coordination in a complex institutional environment.
• Good understanding of multimedia content selection and copyright requirements.
• Proficient with CMS and digital publishing tools, plus Excel mastery.
• Quality control, testing and usability checks for digital products.

Responsibilities

• Support coordination and implementation of the Global Gateway digital experience.
• Liaise with DG colleagues, EU services and external partners for content submissions.
• Receive, register, review and screen texts, photos, videos and assets.
• Rewrite and edit texts in English per editorial guidelines and project needs.
• Organise, structure and upload content in CMS with proper categorisation.
• Perform quality control and usability testing of the final product.

Skills

Digital content coordination

Editorial support

Online communication

Web publishing

English drafting

Stakeholder coordination

Multimedia content review

Copyright knowledge

Excel proficiency

CMS tools

Quality testing

User experience

AI familiarity

Attention to detail

Service orientation

Tools

CMS platforms

Microsoft Office

Excel

Job description

We are looking for a freelance Digital Content and web publishing Coordinator for our client in Brussels for a temporary mission from 04/01 until 30/06.

Nature of tasks

• Support the coordination and implementation of the Global Gateway showcasing digital experience / exhibition.
• Liaise with colleagues within the Directorate-General, other Commission services, EU Delegations and external partners in order to request, collect and follow up on the submission of relevant content and supporting materials.
• Receive, register, review and screen submitted materials including texts, photographs, videos and other communication assets.
• Assess the relevance, completeness, thematic fit and technical quality of submitted materials against the applicable editorial and communication criteria.
• Rewrite, edit and adapt texts in English in line with EU institutional communication standards, editorial guidelines and project-specific requirements.
• Review photos, videos and other audiovisual materials to ensure their suitability in terms of theme, quality, format and usability for the final digital product.
• Verify that content can be used in compliance with applicable copyright, licensing, attribution and reuse requirements.
• Organise, structure and upload content in the relevant digital environment and/or content management system (CMS), ensuring consistency, completeness and correct categorisation.
• Contribute to the preparation of a coherent and user-oriented digital experience, including the structuring of content by project, region, theme or other relevant criteria.
• Carry out quality control checks before publication or integration into the final product.
• Perform functional, editorial and usability testing of the final digital experience / exhibition, including checks on navigation, display, links, content rendering and overall user experience.
• Identify issues, inconsistencies or missing elements and follow up with the relevant stakeholders to ensure timely corrections.
• Report on progress, risks, bottlenecks and outstanding issues affecting delivery.
• Contribute to the validation and acceptance process of the final product

Qualifications

• Proven experience in digital content coordination, editorial support, online communication, web publishing or similar assignments.
• Excellent drafting, editing and rewriting skills in English, including the ability to adapt content to institutional and communication requirements.
• Strong stakeholder coordination skills and the ability to work effectively with multiple contributors in a complex institutional environment.
• Good understanding of the review and selection of multimedia content, including text, photography and video.
• Good knowledge of copyright, licensing, permissions, attribution requirements and good practices related to the use of communication and audiovisual materials.
• Good command of standard office software, in particular the Microsoft Office suite, with strong practical knowledge of Excel.
• Experience in the use of content management systems (CMS) and digital publishing tools.
• Experience in quality control, testing and validation of digital products, websites or online experiences.
• Good understanding of user experience considerations in digital communication products.
• Familiarity with Artificial Intelligence tools and a proactive attitude towards identifying innovative and efficient ways of using them in content-related workflows.
• Strong organisational skills, attention to detail, problem-solving capacity and the ability to work autonomously.
• Service-oriented approach and focus on quality of deliverables.
• English: Understanding (C1), Speaking (C1), Writing (C1).