Corporate Assistant — Governance & Secretariat

Arendt & Medernach; Luxemburg; On-site; EUR 40,000 - 60,000; Full time

Job summary

Arendt Investor Services (AIS) is the investor services arm of Arendt, delivering fund and corporate services to the Luxembourg market. We are seeking a Corporate Assistant to support governance, compliance, and documentation in line with Luxembourg requirements.

You will manage the Corporate Secretariat mailbox, file corporate documents, coordinate signatures, prepare board packs, and assist with KYC/AML processes.

Qualifications

• Degree or diploma in Business Administration, Legal Studies, or a related field.
• Fluency in English; knowledge of French and/or German is a strong asset.
• First experience in corporate services or company secretarial functions is an asset.
• Strong attention to detail and highly organized with reliable document handling.
• Proactive, service-oriented mindset with ability to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office; experience with document management systems is an advantage.

Responsibilities

• Monitor and manage the Corporate Secretariat’s shared mailbox, prioritizing queries and escalation.
• Assist with preparation, review, and filing of corporate documentation in line with Luxembourg requirements.
• Coordinate signature processes, including e-signatures (DocuSign) and wet signatures.
• Assist in preparing and compiling board packs, meeting materials, and corporate records.
• Support account opening processes and organize KYC/AML-related documents.
• Maintain up-to-date statutory records and proper document management/archiving.
• Facilitate administrative aspects of board/shareholder meetings.
• Liaise with internal teams and external providers (notaries, banks, auditors) and contribute to process improvements.

Skills

English fluency

Attention to detail

Organized

Strong communication

Education

Business Administration degree/diploma

Tools

Microsoft Office Suite

Document management systems

Job description

Arendt Investor Services (AIS) is the investor services arm of Arendt, delivering fund and corporate services to the Luxembourg market. We are seeking a Corporate Assistant to support governance, compliance, and documentation in line with Luxembourg requirements.

You will manage the Corporate Secretariat mailbox, file corporate documents, coordinate signatures, prepare board packs, and assist with KYC/AML processes.