Contracts Specialist (RFQ and Purchase Order Management) for NATO with security clearance

WLG; Brussel; Sur place; EUR 60 000 - 90 000; Plein temps

Résumé du poste

WLG in Brussels, Belgium, seeks a procurement professional to own the contractual side of procurement for a multinational defence organisation on-site. You will manage contracts, coordinate solicitations, and drive supplier performance in a high-volume, audit-focused environment.

You will oversee open-market and framework routes, perform bid analyses, and ensure our procurement processes comply with both internal and external requirements while supporting internal customers with timely reporting.

Qualifications

• Drafting, coordinating and releasing solicitations and bids.
• Evaluating bids and awarding contracts under organisation procedures.
• Coordinating with contractors to meet timelines and contract terms.
• Managing high-volume RFQs and purchase orders under pressure.
• Contract administration including amendments and paperwork.
• Reviewing business cases to choose procurement routes (open market or framework).
• Investigating procurement problems and driving supplier improvements.

Responsabilités

• Own the contractual side of procurement for a multinational defence organisation.
• Ensure contracts are compliant with audit standards and internal procedures.
• Support internal customers and provide timely acquisition reporting.

Connaissances

Procurement strategy

Contract management

Bid evaluation

Open market vs framework

Financial records

English proficiency

Formation

Higher vocational training in a relevant discipline

Secondary qualification with six years experience

Description du poste

High volume, real urgency, and contracts that have to stand up to audit.

Working to the principal contracting officer, you would own the contractual side of procurement for a multinational defence organisation, on‑site in Brussels, Belgium.

What You Will Be Doing

• Every contractual step of competitive and sole-source procurement: drafting, coordinating and releasing solicitations, evaluating and analysing bids, holding discussions with bidders and awarding contracts under the organisation's own procedures
• Coordinating with contractors so tasks are performed on time and to the contract
• Managing a high volume of requests for quotation and purchase orders, often under pressure
• Contract administration — changes, amendments and the paperwork that keeps them clean
• Reviewing business cases and deciding the right procurement route: open market or a collaborative framework
• Investigating, resolving or escalating procurement problems, and driving supplier service improvement
• Supporting internal customers, and contributing to acquisition reporting on time and to standard

What you will need

• Higher vocational training in a relevant discipline with four years of relevant experience, or a secondary qualification with six — plus, at a responsible level, at least eight years in contracting, finance or business
• Demonstrated knowledge of competitive and sole-source procurement procedure, price analysis, contract law, contract administration and industrial practice
• Experience of high-value, high-volume framework contracts for services
• Maintaining financial records to a compliance and audit standard
• Software licence procurement, and a grip on perpetual versus subscription models
• The judgement to work independently and responsibly
• Fluent business English

Nice to have

• Public sector procurement background
• Prior work in an international environment with both military and civilian elements
• Basic-level contracting training courses on top of your vocational qualification

Why this one is worth a look

Procurement here is not administrative box-ticking — you decide the route, run the competition and hold the supplier to it, on contracts that matter to operational delivery.