Principal Contracting Assistant (Procurement and Contract Administration) for NATO with security clearance

WLG; Brussel; Sur place; EUR 60 000 - 90 000; Plein temps

Résumé du poste

WLG in Brussels, Belgium, seeks a procurement professional to own contractual aspects of sourcing for a multinational defence organisation on-site.

You will manage bids, contract administration, and supplier performance under strict audit standards; require experience with high-value contracts and fluent business English.

Qualifications

• Higher vocational training with 4 years' relevant experience, or secondary qual with 6+; 8 years in contracting.
• Knowledge of competitive/sole-source procurement, price analysis, contract law.
• Experience with high-value, high-volume framework contracts for services.
• Ability to maintain financial records to a compliance/audit standard.
• Experience with software licences; understanding perpetual vs subscription.
• Ability to work independently and responsibly.
• Fluent business English.

Responsabilités

• Manage every step of competitive and sole-source procurement, drafting and awarding contracts.
• Coordinate with contractors to ensure on-time task delivery per contract.
• Handle high volumes of RFQs and purchase orders under pressure.
• Administer contracts: changes, amendments, and paperwork.
• Review business cases and choose procurement routes (open market or framework).
• Investigate or escalate procurement issues and drive supplier improvements.
• Support internal customers and contribute to timely, standard acquisition reporting.

Connaissances

Procurement knowledge

Contract management

Bid evaluation

Auditing/compliance

Formation

Higher vocational training in a relevant discipline

Description du poste

High volume, real urgency, and contracts that have to stand up to audit.

Working to the principal contracting officer, you would own the contractual side of procurement for a multinational defence organisation, on‑site in Brussels, Belgium.

What You Will Be Doing

• Every contractual step of competitive and sole-source procurement: drafting, coordinating and releasing solicitations, evaluating and analysing bids, holding discussions with bidders and awarding contracts under the organisation's own procedures
• Coordinating with contractors so tasks are performed on time and to the contract
• Managing a high volume of requests for quotation and purchase orders, often under pressure
• Contract administration — changes, amendments and the paperwork that keeps them clean
• Reviewing business cases and deciding the right procurement route: open market or a collaborative framework
• Investigating, resolving or escalating procurement problems, and driving supplier service improvement
• Supporting internal customers, and contributing to acquisition reporting on time and to standard

What you will need

• Higher vocational training in a relevant discipline with four years of relevant experience, or a secondary qualification with six — plus, at a responsible level, at least eight years in contracting, finance or business
• Demonstrated knowledge of competitive and sole-source procurement procedure, price analysis, contract law, contract administration and industrial practice
• Experience of high-value, high-volume framework contracts for services
• Maintaining financial records to a compliance and audit standard
• Software licence procurement, and a grip on perpetual versus subscription models
• The judgement to work independently and responsibly
• Fluent business English

Nice to have

• Public sector procurement background
• Prior work in an international environment with both military and civilian elements
• Basic-level contracting training courses on top of your vocational qualification

Why this one is worth a look

Procurement here is not administrative box-ticking — you decide the route, run the competition and hold the supplier to it, on contracts that matter to operational delivery.