C004938 SharePoint & Knowledge Management Admin (NS) - TUE 13 Oct RELAUNCH

EMW, Inc.; Brussel; On-site; EUR 70,000 - 95,000; Full time

Job summary

EMW, Inc. in Brussels is seeking a SharePoint & Knowledge Management Administrator for a full-time on-site role. You will assess and redesign the ASO SharePoint environment, optimize metadata, and implement secure workflows under NATO SECRET requirements.

Role requires proven SharePoint experience, UX/UI improvements, and strong English writing; reports to NCIA ASO, with steering committees at project start and end. Start: 16 November 2026; End: 31 December 2026.

Qualifications

• Must have actively cleared NATO SECRET security clearance.
• Demonstrated skills in SharePoint environments for security-sensitive use.
• Proven UX/UI improvements within SharePoint for user experience enhancements.
• Experience implementing secure SharePoint environments in regulated industries.
• Strong English writing and ability to brief work in English to a diverse audience.

Responsibilities

• Assess current ASO SharePoint setup and identify gaps and improvements.
• Redesign SharePoint pages to standardize usability and navigation; optimize documents and metadata.
• Identify, implement, and automate workflows and access controls.
• Provide technical and functional documentation; deliver handover materials to ASO steering committee.

Skills

SharePoint environments

UX/UI in SharePoint

Secure SharePoint

English writing

Knowledge Management

Job description

Deadline Date: Tuesday 13 October 2026

Requirement: SharePoint & Knowledge Management Administrator

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 234.8

Required Start Date: 16 November 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role

The scope of this project is the ASO SharePoint, both for Protective and CIS Security points of view and needs.

The contractor services will encompass the following:

3.1 Current ASO SharePoint Assessment and Analysis

• Review the current SharePoint structure, permissions, and usage.
• Identify gaps, inefficiencies, and improvement opportunities.
• Collect and review ASO requirements

3.2 SharePoint Redesign and automation

• Redesign SharePoint pages to improve standardization, usability and user experience, using current IKM (Information Knowledge Management) best practices.
• Optimize navigation, document libraries, metadata structure, and content organization.
• Identify workflows and processes that can be automated.
• Implement automated workflows and processes.
• Review and implement role-based access controls and permission structures.

3.3 Finalization and Knowledge Transfer

• Provide technical and functional documentation for the SharePoint handover
• Present final result to ASO steering committee.

The contractor will be reporting to the NCIA ASO. Steering committee meetings will be organised in the beginning and in the end of the project. Operationally, the contractor will work closely with the ASO IKM officers. Regular working meetings will be organised and coordinated during the project development.

Skill, Knowledge & Experience

• The candidate must have a currently active NATO SECRET security clearance
• For this specific project it is required that the contractor has demonstrated and proven skills, knowledge and experience in SharePoint environments.
• For this specific project it is required that the contractor has demonstrated and proven skills, knowledge and experience in UX/UI improvements within SharePoint.
• For this specific project it is required that the contractor has demonstrated and proven skills, knowledge and experience in implementing secure SharePoint environments for security-sensitive or regulated industries.
• For this specific project it is required that the contractor has demonstrated and proven skills, knowledge and experience in English writing skills and the ability to brief work in English to a diverse audience.