C004809 Contracting Assistant (NS) - FRI 16 Oct RELAUNCH

EMW, Inc.; Brussel Hoofdstad; Hybrid; EUR 42,000 - 64,000; Full time

Job summary

The NATO NCI Agency is seeking a Contracting Assistant in Brussels, Belgium. The role supports the Principal Contracting Officer, handling solicitations, bid analysis and contract awards under NATO procurement rules, with 50% on-site time and 380 total hours across a 50% on-site schedule.

Requirements include a current NATO SECRET clearance, vocational training or equivalent experience, and knowledge of financial record-keeping, procurement methods, and high-value framework contracts for

Qualifications

• Active NATO SECRET clearance required or able to obtain one.
• Experience with procurement procedures and contract types.
• Knowledge of bidding, evaluation, and award processes.

Responsibilities

• Draft, coordinate and release solicitations and evaluate bids.
• Coordinate with contractors to ensure timely performance.
• Process contract changes and amendments.
• Review business cases and select procurement routes.
• Investigate issues and implement improvement actions.

Skills

Security clearance

Procurement knowledge

Contract administration

Bid evaluation

Vendor coordination

Education

Higher vocational training

Secondary education with experience

Job description

This RFQ has been relaunched by NATO due to the internal delays.

Deadline Date: Friday 16 October 2026

Requirement: Contracting Assistant

Location: Brussels, BE

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 380

Required Start Date: 23 November 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Under the direction of the Principal Contracting Officer, the incumbent will perform duties such as the following:

• Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency’s procurement procedures;
• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;
• Performs contract administration tasks including processing changes and amendments,
• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework;
• Investigates, resolves or escalates procurement related issues and problems;
• Implements supplier service improvement actions and programmes;
• Supports the local internal Customers with procurement related issues;
• Provides high quality and timely contribution to ACQ and NCI Agency reporting;
• Keeps line manager informed of problems and concerns;
• Performs any other duties as may be required

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience.
• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;
• Knowledge of using appropriate procurement methods;
• Experience with high value, high volume framework type contracts for services;

Desirable Experience and Education:

• NATO Procurement Knowledge and experience is desirable
• Working in the public sector;
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization
• Language Proficiency: Most of the work of the NCI Agency is conducted in the English language.