Senior Contracting Officer

NCIM; Brussel; Sur place; EUR 70 000 - 110 000; Plein temps

Résumé du poste

NCIM is seeking an experienced procurement specialist in Brussels to manage tendering, supplier evaluation, and acquisition programs within an international setting. The role emphasizes strategic sourcing, contract administration and compliance across complex projects.

The successful candidate will lead negotiations, implement P2P processes, and collaborate with various business units in a multi-national context, ensuring alignment with regulatory standards.

Qualifications

• Bachelor's degree in a related discipline and 3 years post-related experience, or exceptional demonstration of abilities relevant to NCI Agency.
• Experience leading complex Acquisition, Procurement and Contractual matters in a large international institution.
• Experience at senior contracting levels (Contracts Manager/ Procuring Contracting Officer) for high-value, complex acquisitions.
• Strong understanding of competitive and sole-source procurement, negotiation, cost/price analysis, contract law and administration.
• Ability to work independently with minimal supervision on large systems-level acquisitions.
• Proven communication skills with experience presenting to upper management.
• Experience using automated procurement tools (E-procurement, ERPs, P2P).
• Most work is conducted in English.

Responsabilités

• Manages tender, evaluation and acquisition processes.
• Researches suppliers and markets to inform and develop sourcing plans.
• Advises on the business case for alternative sourcing models.
• Advises on policy and procedures covering tendering, supplier selection and procurement.
• Negotiates with partners and suppliers, developing acceptance criteria and procedures.
• Oversees and measures the fulfilment of contractual obligations.
• Uses KPIs to monitor performance and identify opportunities for improvement.
• Develops strategies to address under-performance and compliance failures.
• Reviews and ensures compliance with relevant policies and procedures.
• Works with complex procurement programs and activities in the organization.
• Builds key relationships with other functions and providers.
• Records documents of purchasing tasks and activities and uses procurement systems.
• Ensures compliance with procurement regulations and contract specifications.

Connaissances

Procurement

Negotiation

Contracting

Vendor management

Compliance

P2P tools

Formation

Bachelor's degree in related discipline

Outils

E-procurement

Procurement ERPs

Procure-to-Pay tools

Description du poste

Duties

• Manages tender, evaluation and acquisition processes.
• Researches suppliers and markets, and maintains a broad understanding of the commercial environment, to inform and develop commercial strategies and sourcing plans.
• Advises on the business case for alternative sourcing models.
• Advises on policy and procedures covering tendering, the selection of suppliers and procurement.
• Negotiates with potential partners and suppliers, developing acceptance criteria and procedures.
• Oversees and measures the fulfilment of contractual obligations.
• Uses key performance indicators to monitor and challenge performance and identify opportunities for continual improvement.
• Develops strategies to address under-performance and compliance failures, including the application of contract terms.
• Reviews and ensures compliance with relevant organizational and legal policies and procedures.
• Works with various complex procurement programs and activities in the organization.
• Builds key relationships and dependencies with other business functions and providers.
• Records documents of purchasing tasks and activities, such as orders, bidding.
• Uses available procurement systems and tools.
• Ensures compliance with procurement regulations and contract specifications.

Requirement

• A minimum requirement of a Bachelor's degree at a nationally recognised/certified University in a related discipline and 3 years post-related experience or exceptionally, the lack of a university/college degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency; that is, at least 10 years extensive and progressive expertise in the duties related to the function of the post.
• A demonstrated passionate interest and experience on leading and optimizing complex Acquisition, Procurement and Contractual matters, acquired in a large International Institution (such as NATO, UN, EU, National MoD(s) etc…) or a large International private company.
• Appropriate level experience at a significant level of responsibility (e.g., Contracts Manager, Procuring Contracting Officer) in performing both pre-award and post-award contracting functions for high value contracts for complex systems level acquisitions;
• Thorough understanding of, competitive and sole source procurement principles and practices, negotiation skills, cost and price analysis techniques, contract law, contract administration, industry practices and fundamental logistic principles and their applications;
• Ability to work independently with minimal supervision directly with a project manager on a complex, large systems level acquisition;
• Proven ability to communicate effectively orally and in writing with experience in providing presentations and briefs to upper management.
• Experience in use of automated tools (e.g. E-procurement applications, Procurement ERPs, automation tools and Procure to Pay processes).
• Most of the work of the NCI Agency is conducted in the English language.

Preferences

• Working in the Public / Private Commercial environment sector;
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization.
• Highly Desirable Public/Private Practitioner experience/evidences covering: ICT,
• Highly Desirable Public/Private Practitioner experience/evidences covering: - ICT, - AI,
• Highly Desirable Public/Private Practitioner experience/evidences covering: - ICT, - AI, - Cloud capabilities,
• Highly Desirable Public/Private Practitioner experience/evidences covering: - ICT, - AI, - Cloud capabilities, - Secure data environments,
• Highly Desirable Public/Private Practitioner experience/evidences covering: - ICT, - AI, - Cloud capabilities, - Secure data environments, - Next-generation digital services.