C004809 Contracting Assistant (NS) - FRI 16 Oct RELAUNCH

EMW; Brussel; Hybride; EUR 45 000 - 65 000; Plein temps

Résumé du poste

NATO Agency in Brussels is seeking a Contracting Assistant to support procurement activities and contract management. The role involves drafting solicitations, evaluating bids, coordinating with contractors, and ensuring compliance with procurement procedures.

The position requires handling high value contracts and providing timely reporting to ACQ and the NCI Agency. The ideal candidate has NATO SECRET clearance, relevant vocational training or equivalent experience, and knowledge of

Qualifications

• Active NATO SECRET security clearance is required.
• Two years post-related experience with higher vocational training, or four years with secondary education.
• Knowledge of monitoring and maintaining financial records for compliance and audit.
• Knowledge of appropriate procurement methods.
• Experience with high value, high volume framework contracts for services.

Responsabilités

• Addresses all contractual matters in competitive and sole source procurement, including drafting, coordination and release of solicitations, evaluation of bids and award of contracts.
• Coordinates with contractors to ensure compliance and timely performance of contract tasks.
• Performs contract administration tasks including processing changes and amendments.
• Reviews business cases and determines procurement routes (open market or framework).
• Investigates, resolves or escalates procurement related issues.
• Implements supplier service improvement actions and programmes.
• Supports internal customers with procurement related issues.
• Provides timely contribution to ACQ and NCI Agency reporting.
• Keeps line manager informed of problems and concerns.
• Performs any other duties as required.

Connaissances

NATO SECRET clearance

Procurement knowledge

Contract management

English language

Formation

Higher vocational training in a relevant discipline

Secondary education + 4 years post-related experience

Outils

Procurement methods

Framework contracts for services

Description du poste

This RFQ has been relaunched by NATO due to the internal delays.

Deadline Date: Friday 16 October 2026

Requirement: Contracting Assistant

Location: Brussels, BE

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 380

Required Start Date: 23 November 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Under the direction of the Principal Contracting Officer, the incumbent will perform duties such as the following:

• Addresses all contractual matters relating to the competitive and sole source procurement process, including; drafting, coordination and release of solicitations, evaluation and analysis of bids, discussions with bidders, and award of contracts in accordance with the Agency's procurement procedures;


• Coordinates and liaises with contractors to ensure compliance and timely performance of contract tasks;


• Performs contract administration tasks including processing changes and amendments,


• Reviews business cases (requirements, potential benefits and options) and determines appropriate procurement routes. e.g., open market or collaborative framework;


• Investigates, resolves or escalates procurement related issues and problems;


• Implements supplier service improvement actions and programmes;


• Supports the local internal Customers with procurement related issues;


• Provides high quality and timely contribution to ACQ and NCI Agency reporting;


• Keeps line manager informed of problems and concerns;


• Performs any other duties as may be required

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance


• Higher vocational training in a relevant discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience


• Knowledge of monitoring and maintaining all required financial records for compliance and audit to all agreed requirements;


• Knowledge of using appropriate procurement methods;


• Experience with high value, high volume framework type contracts for services;

Desirable Experience and Education:

• NATO Procurement Knowledge and experience is desirable


• Working in the public sector;


• Prior experience of working in an international environment comprising both military and civilian elements


• Knowledge of NATO responsibilities and organization


• Language Proficiency: Most of the work of the NCI Agency is conducted in the English language