Business Support & Events Coördinator

Volvo Group; Sint-Agatha-Berchem; Hybrid; EUR 42,000 - 62,000; Full time

Benefits offered by this job

Visible role and close interaction

International organisation environment

Autonomy and initiative

Personal development opportunities

Competitive remuneration package

Job summary

Volvo Group is seeking a hands-on Business Support & Events Coordinator to assist the Managing Director and Leadership Team in day-to-day coordination of business activities. You will act as a central point of contact between management, headquarters and dealer network, shaping processes and ensuring effective communication across the organisation.

This role requires strong organisational skills, the ability to connect dots, and a proactive mindset in an international environment.

Qualifications

• Bachelor's degree or equivalent in Business Administration, Management, Communication or related field.
• Several years of experience in business support, office management, management assistance or project coordination.
• Excellent command of Dutch, French and English, both written and spoken.
• Strong organisational and planning skills with ability to manage multiple priorities.
• Excellent communication and interpersonal skills; proactive and solution oriented.

Responsibilities

• Support Managing Director and Leadership Team in management meeting preparations and follow-ups.
• Coordinate meeting agendas, presentations, reports and action points.
• Assist annual business planning and reporting to headquarters.
• Act as central contact between local management, headquarters and internal stakeholders.
• Provide administrative support including travel arrangements and presentations.
• Coordinate cross-functional projects and internal initiatives.
• Support new ways of working, processes and internal initiatives.
• Coordinate communication with dealer network and governance activities.
• Identify opportunities to improve coordination and information flow.
• Take ownership of assignments and ensure actions are followed through.
• Coordinate internal communications and management announcements.
• Organise employee events and engagement initiatives.
• Support onboarding and employer branding projects.
• Oversee local office operations and facilities.

Skills

Multilingual Dutch-French-English

Organisational skills

Communication skills

Proactive & solution-oriented

Education

Bachelor's degree or equivalent in Business Admin/Management/Communication

Tools

MS Office (PowerPoint, Excel, Word)

SharePoint

Microsoft Teams

Job description

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Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Are you highly organised, proactive and comfortable working closely with senior management? Do you enjoy bringing people together, coordinating projects and making sure things run smoothly?

We are looking for a Business Support & Events Coordinator to support our Managing Director and Leadership Team in the day-to-day coordination of our business activities.

In this varied role, you will act as a key point of contact between management, internal teams, headquarters and our dealer network. You will help structure management processes, coordinate business-related initiatives and ensure effective communication and follow-up across the organisation.

This is a role for someone who enjoys taking ownership, connecting the dots and making things happen in a dynamic, international environment

Your responsibilities

Management & Business Support

• Support the Managing Director and Leadership Team in the preparation and follow-up of management meetings, quarterly business reviews and Town Hall meetings.
• Coordinate meeting agendas, presentations, reports and action points, ensuring proper follow-up of key decisions and priorities.
• Support the preparation and coordination of annual business plans and related reporting towards headquarters.
• Act as a central point of contact between local management, headquarters and internal stakeholders.
• Provide organisational and administrative support to the Managing Director, including travel arrangements, correspondence and presentations.

Business Coordination & Project Support

• Coordinate various cross-functional projects and business initiatives, ensuring smooth planning, communication and follow-up.
• Support the implementation of new ways of working, processes and internal initiatives.
• Coordinate communication and governance activities with our dealer network.
• Identify opportunities to improve coordination, information flow and day-to-day ways of working.
• Take ownership of specific assignments and ensure that actions are followed through.

Communication & Employee Engagement

• Coordinate internal communication activities, ensuring clear and consistent information sharing across the organisation.
• Support the preparation of presentations, internal announcements and management communications.
• Organise and coordinate employee events, team-building activities and other engagement initiatives or events
• Contribute to HR-related initiatives, including onboarding activities and employer branding projects.
• Support the organisation of local events and other communication initiatives.

Office & General Coordination

• Oversee the smooth running of local office-related activities and general services, in collaboration with the reception team.
• Coordinate practical office matters, suppliers, facilities and general administrative needs.
• Ensure a welcoming and well-organised office environment.
• Support new employees during their onboarding process.

Who you are

We are looking for a hands-on, versatile and service-oriented professional who combines strong organisational skills with excellent communication abilities.

• Bachelor's degree or equivalent experience in Business Administration, Management, Communication or a related field.
• Several years of relevant experience in business support, office management, management assistance or project coordination.
• Excellent command of Dutch, French and English, both written and spoken.
• Strong organisational and planning skills, with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills, allowing you to interact confidently with different stakeholders, including senior management.
• A proactive and solution-oriented mindset: you anticipate needs, take initiative and enjoy making things happen.
• Strong attention to detail and the ability to bring structure to complex information and activities.
• Comfortable working independently while maintaining a collaborative and team-oriented approach.
• Excellent knowledge of MS Office, particularly PowerPoint, Excel and Word. Experience with SharePoint and Microsoft Teams is an asset.

Above all, you are someone who makes things happen: you enjoy connecting people, organising information, coordinating initiatives and ensuring that commitments turn into action.

What we offer

• A varied and visible position with close interaction with the Managing Director and Leadership Team.
• The opportunity to contribute to the smooth running and development of a dynamic international organisation.
• A broad range of responsibilities, offering both autonomy and opportunities to take initiative.
• A collaborative and informal working environment with a strong focus on personal development.
• An attractive remuneration package in line with your experience, complemented by a range of additional benefits.

Ready to take the next step?

If you recognise yourself in this profile and enjoy being at the heart of business coordination and management support, we would love to hear from you.

Join us and play a key role in connecting people, coordinating priorities and making our organisation work smoothly and effectively.

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.

Job Category: Administrative & Business Support

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead,we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.